Administrative Manager II

4 weeks ago


Jacksonville Florida, United States UF Health Full time
Job Summary

We are seeking an experienced Administrative Manager II to join our Anesthesia Department at UF Health. The successful candidate will provide administrative support to the Department Sr. Leadership and related faculty, ensuring the smooth operation of the department.

Key Responsibilities
  • Provide diversified administrative support services, including supervising clerical and administrative personnel, communicating job expectations, assigning tasks, and appraising job results.
  • Assist the Chair/Director in administrative tasks, including preparing and processing physician recruitment-related activities, such as searches, staff appointments, credentials, promotion, and tenure.
  • Initiate and coordinate goals and deadlines, create reports, and communicate data metrics to support departmental operations.
  • Maintain and process department payroll, update personnel files, monitor calendars, and coordinate/schedule meetings.
  • Ensure timely submission of travel reimbursement/expenses for faculty and reconcile and submit monthly expense reports as needed.
  • Provide typing services, schedule appointments, and set interview itineraries for faculty and staff, and assist with setting monthly faculty meeting agendas.
  • Order supplies and equipment for the department staff and faculty, and may approve leave requests for staff.
Requirements
  • 3 years of administrative support experience in a medical office or medical-related facility.
  • 1 year of supervisory experience and/or Executive Assistant experience.
  • High School Diploma required; Associate's degree in Business or related field preferred.
  • Supervises 1-2 Senior Medical Secretaries and 1-2 Administrative Assistants.


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