Billing and Media Operations Manager

3 days ago


Boise, Idaho, United States Drake Cooper Full time

**Job Overview:** At Drake Cooper, we are seeking a skilled Media Billing Coordinator to join our team. This role involves managing the billing process for media buys, ensuring accurate invoices, timely reconciliation, and smooth financial operations.

Salary: The estimated salary for this position is $65,000 per year, depending on experience.

Responsibilities:

  1. Preparation and Processing: Prepare, process, and partner with the Finance and Media teams to promptly send media prebill and reconciliation invoices to clients.
  2. Reconciliation and Discrepancies: Review and reconcile media buys with vendor invoices, ensuring accuracy and addressing discrepancies.
  3. Billing Issue Resolution: Coordinate with media teams to resolve billing issues or discrepancies related to vendor invoices.
  4. Coding and Tracking: Ensure all media invoices are coded properly and match purchase orders and contracts.
  5. Financial Reporting: Provide monthly billing summaries and financial reports for internal teams and client communications.
  6. Vendor Communication: Serve as the point of contact for media vendors regarding billing inquiries, ensuring timely and professional communication.
  7. Verification and Setup: Work with the media planning and buying teams to verify media placements and costs, including setting up new media vendors and clients.
  8. Data Entry and Maintenance: Enter and maintain accurate media billing data in agency software systems.
  9. Process Improvement: Identify and recommend process improvements to streamline billing workflows.

Requirements:

  • 2+ years of experience in media billing, accounting, or a similar financial role.
  • Strong proficiency in media billing software, ERP systems, and Microsoft Excel.
  • Excellent attention to detail with strong organizational and analytical skills.
  • Strong communication skills, both written and verbal, with the ability to work cross-functionally.
  • Prior experience with an advertising or media agency is a plus.

Benefits:

  • 100% Employee Owned.
  • Profit Sharing.
  • Paid Parking at our office locations.
  • 401k plan with a match.
  • Agency-paid medical, life, and short-term disability insurance along with options for vision, dental, additional life, and long-term disability insurance.
  • A generous time off program including family leaves and volunteer work.
  • Great clients.


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