Corporate Services Coordinator

3 weeks ago


Irving, Texas, United States Blue Star Partners LLC Full time

Job Summary:

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We are looking for a highly motivated and organized Corporate Services Coordinator to join our team at Blue Star Partners LLC. Located in Irving, TX, this is a full-time, onsite position with a competitive hourly rate of $18/hour, with the possibility of extension or direct hire.

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The successful candidate will possess excellent communication skills, strong organizational abilities, and proficiency in Office Suite applications such as Outlook, Excel, Word, and PowerPoint. They will be responsible for providing administrative support, including meeting scheduling, travel arrangements, correspondence, report preparation, tracking department budgets, and meeting planning/preparation.

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Responsibilities:

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  • Provide administrative support to executive-level management, including meeting scheduling, travel arrangements, and report preparation.
  • Track department budgets and assist in meeting planning and preparation.
  • Manage the Director's calendar, including travel arrangements and coordinating meetings.
  • Handle routine mail or inquiries and set priorities to assigned projects.
  • Maintain accurate calendars of appointments, meetings, and due dates for executives.
  • Coordinate meetings and events, including scheduling rooms and meals, both onsite and offsite.
  • Manage IT requests, budgets, org charts, headcount allocation, and ordering office supplies.
  • Assist in onboarding new hires and provide ancillary support for team members, including assisting project managers.

Requirements:

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  • Previous experience as an executive administrative assistant or in a similar role.
  • Proficiency in Office Suite applications such as Outlook, Excel, Word, and PowerPoint.
  • Strong organizational and time management skills.
  • Ability to function with minimal supervision and prioritize tasks effectively.
  • Excellent communication and interpersonal skills.
  • Familiarity with corporate culture and procedures.
  • Experience coordinating meetings and events.
  • Knowledge of IT request management and budget tracking preferred.
  • Experience with onboarding new hires and providing support to team members.


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