Office Coordinator

3 weeks ago


Avalon, California, United States Catalina Island Conservancy Full time
Job Summary

The Catalina Island Conservancy is seeking a highly dependable and detail-oriented Office Coordinator to join our team at the CIC House in Avalon, CA. As the first point of contact for visitors and staff, this role is responsible for ensuring the smooth operation of our office, including reception, mailroom, and meeting coordination.

Key Responsibilities
  • Office Reception: Greet visitors, ensure guests are comfortable and connected with the right personnel
  • Office Maintenance: Maintain common areas, coordinate with Building Maintenance Supervisor, monitor and order inventory, submit work orders, and schedule repairs
  • Mailroom/Deliveries: Receive and distribute incoming mail and packages, ship outgoing mail and packages
  • Meetings/Events: Coordinate conference room bookings, provide meeting support, and assist with VIP guest arrangements
  • Vehicles: Assist with vehicle management, reservations, parking, and maintenance
Requirements
  • Preferred Bachelor's degree or equivalent relevant experience
  • CA Driver's License
  • Ability to work independently, prioritize tasks, and manage multiple assignments
  • Excellent communication and problem-solving skills
  • Microsoft 365 competency and Siriusware experience
Work Environment

The Office Coordinator will work in a professional office setting, with occasional weekend and evening work required. The ability to navigate stairs and lift up to 50 pounds is essential.

Benefits

The Catalina Island Conservancy offers a competitive salary, comprehensive benefits package, and a 403(b) plan with a 3% employer contribution plus a 5% match that fully vests in 2 years.



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