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Senior Accounting Specialist
2 months ago
Position Title: Senior Accounting Specialist
Department: Administration - Accounting
Reports To: President/CEO, Vice President/GM, or Controller
Work Schedule: Monday through Friday, 8:30am - 5:00pm
Compensation: $28-$32/hr
Role Summary: The Senior Accounting Specialist is responsible for maintaining precise and up-to-date financial records for the organization through effective and efficient accounting practices.
Key Responsibilities:
- Manage the input and upkeep of Accounts Receivable (A/R) and Accounts Payable (A/P) data, including preparing necessary account analyses and reconciliations.
- Address inquiries from customers, vendors, and employees regarding invoices, expenses, and payment requests, while resolving any discrepancies.
- Facilitate the preparation of accounts payable checks and payments.
- Assist in A/R reconciliations and disputes, along with other A/R-related responsibilities.
- Collaborate with relevant departments to ensure proper payment approvals are obtained.
- Document weekly income and expense transactions, maintaining a cash flow statement and monthly cash flow projections.
- Compile and record weekly financial and operational key performance indicators.
- Regularly post transactions in the General Ledger, ensuring accuracy by resolving discrepancies.
- Calculate and process bi-weekly payroll, ensuring accurate postings to corresponding accounts.
- Conduct balancing and reconciliations for A/R, A/P, Inventory, Asset, and Expense accounts during monthly and yearly close procedures.
- Prepare tax-related reports, including 1099s, and ensure timely submissions.
- Support management in the preparation of monthly financial reports and budgetary figures.
- Participate in special accounting projects as needed.
- Identify and implement process improvements.
- Handle sensitive information with confidentiality.
- Perform additional duties as assigned by management.
Supervisory Responsibilities: None
Qualifications:
- Bachelor's degree (B.S.) or equivalent experience, with one to two years in a related field.
- Experience with mainstream accounting software (e.g., QuickBooks) or ERP systems.
- Ability to learn and utilize Sage, our ERP and accounting software.
- Strong numerical skills for calculating discounts, interest, commissions, and percentages.
- High attention to detail and strong organizational skills.
- Proficient in Microsoft Word, Excel, and Outlook.
- Excellent written and verbal communication abilities.
- Ability to prepare reports and business correspondence.
- Ability to work independently and collaboratively within teams.
- Flexibility and adaptability to changing priorities.
Training Expectations:
- Familiarization with Sage 100 Contractor, including reading standard operating procedures and attending training sessions.
Competencies:
- Knowledge of general and GAAP bookkeeping practices.
- Understanding of budgetary figures and forecasts is advantageous.
- Strong judgment and decision-making skills.
- Ability to double-check work for accuracy.
- Willingness to assist others and seek guidance when necessary.
Physical Demands:
- Occasional standing and walking.
- Frequent sitting and use of hand dexterity.
- Continual communication and visual acuity for reading and keyboard use.
