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Automotive Financial Manager
2 months ago
Job Title: Automotive Financial Manager
Reports to: Chief Financial Officer (CFO)
Position Overview: As a key member of the Mills Auto Group team, we are seeking a highly skilled Automotive Financial Manager to oversee and ensure the precision of our financial statements. The successful candidate will be instrumental in implementing robust compliance measures and managing essential controls to support our financial objectives.
Key Responsibilities:
- Financial Statement Management: Supervise daily bank deposits, encompassing ACH and wire transfers, ensuring meticulous record-keeping and timely reconciliation of all bank accounts to uphold financial accuracy.
- Financial Reporting: Timely revision and posting of monthly standard entries by the 15th of each month, maintaining fixed asset schedules in alignment with corresponding general ledger accounts.
- Accounting and Reconciliation: Collaborate closely with office staff to ensure consistent and timely completion of assignments, prepare requested reports for management and department heads, and ensure accurate completion of end-of-month procedures and financial statement reporting in line with franchisor and management company requirements.
- Tax Compliance: Timely preparation of various tax reports (e.g., sales tax, tire disposal tax, lease tax, tangible personal property taxes).
- Inventory Management: Regularly review and maintain accounting schedules on a monthly basis, complete monthly account reconciliations (e.g., floor plan, bank, finance reserves, manufacturer's statements, accounts payable), and ensure timely reporting and payment of finance product sales documents each month (e.g., warranty, GAP policies).
- Expense Management: Ensure accounts payable checks are dispatched by the 15th of every month, provide recommendations for enhancing office operational efficiency, and conduct weekly meetings with company managers to review expenses, outstanding contracts, vehicle and accounts receivables, among other areas.
- Budgeting and Planning: Assist CFO and dealership managers in budget preparation, reconcile and submit Monthly Parts accounts to the CFO, and coordinate and facilitate Monthly Physical inventories for the CFO and Variable Operations Director.
- Quality Control: Ensure accurate and timely processing of title work, daily management of vehicle inventory upon receipt, daily processing and accounting posting for vehicle sales, service, parts, and body shop sales, review outstanding repair orders (WIP) and parts tickets for timely closure, and conduct monthly physical inventory of vehicles by sales managers, reconciling with the general ledger.
- Customer Service: Timely dispatch of monthly accounts receivable statements (including inter-company) and efficient collection of outstanding accounts, reconciliation of Work in Progress (WIP).
Qualifications:
- Minimum 2 years of experience as a controller or 4 years of office manager in automotive dealerships.
- Preferably experienced with CDK DMS system, including Payroll Plus and PayCom.
Benefits:
- Health, Dental, 401K, and supplemental Insurance.
