Facilities Manager
1 week ago
Music & Arts is a leading music retailer with a rich history dating back to 1952. We offer a wide range of music lessons, dance lessons, and art supplies. Our mission is to provide our customers with the best possible experience and to make a difference in the world by enabling musicians and non-musicians alike to experience the joy of playing an instrument.
Job SummaryWe are seeking a highly skilled and experienced Facilities Manager to join our team. The successful candidate will be responsible for coordinating and overseeing the safe, secure, and environmentally sound operations and maintenance of our stores. This is a remote position with occasional travel to our Support Center in Frederick, Maryland.
Key Responsibilities- Manage contractors, suppliers, and other third parties to coordinate the successful completion of store repair and maintenance issues.
- Effective facilities management, including vendor and contractor negotiations.
- Responsible for servicing 100-250 locations.
- Responsible for maintaining budgets for categories including but not limited to Repairs and Maintenance, HVAC, Trash, and capital expenditure projects.
- Responsible for the adherence to store facilities budget through use of historical and current trend analysis.
- Monitor monthly facilities expenses and open to spend for the month end reporting and reconciliation of variances.
- Continually analyze all data points to either drive out costs or increase quality of the maintenance process.
- Responsible for developing local vendors for individual districts where possible.
- Assist in the timely execution of capital projects in assigned territory as well as any special projects/initiatives that may arise from time to time.
- Maintaining our Service Channel internet data base for historical tracking of repairs and maintenance purchase orders, vendor contacts, landlord correspondence, auditing, and processing invoices for payment.
- Work cross functionally with Legal, Real Estate, Construction, Loss Prevention, Operations/Sales, Visual Merchandising, and A/P departments.
- Schedule and coordinate project work with on-site managers always ensuring thorough communication.
- Follow up with store team to ensure quality of work performed by vendor/landlord representatives.
- Serve as direct contact for Managers, District Managers, RVPs, and Landlords for any facilities management-related issues for assigned store locations (sometimes after-hours or on the weekends).
- Ensure accuracy of all facilities management records to include, but not be limited to, information pertaining to maintenance repairs/replacements in facilities management software and landlord documentation for store maintenance and legal files, etc.
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