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Real Estate Portfolio Manager

1 month ago

Columbus, Ohio, United States Integrated Services of Appalachian Ohio Full time
Job Title: Real Estate Specialist

We are seeking a highly skilled and experienced Real Estate Specialist to join our team at Integrated Services for Behavioral Health (ISBH). As a Real Estate Specialist, you will play a critical role in supporting the efficient operations and management of our commercial and residential properties.

Key Responsibilities:
  • Provide administrative support with daily operations of property and asset management, including property maintenance, compliance, lease administration, budgets, and resolving questions and concerns.
  • Maintain good relations through regular personal contact, responding to department needs or concerns, and proactively contacting stakeholders regarding their tenancy in the portfolio.
  • Work with Clinical Staff, Tenants, Service Technicians, Property Managers, and Vendors to ensure seamless operations and effective communication.
  • Assist in compiling monthly reports, maintaining records for routine inspections and preventive maintenance schedules, and monitoring asset and supply inventories.
  • Organize estimates and/or proposals from contractors, prepare comparison sheets for management approval, and gather technical information on existing systems to support third-party vendors.
  • Ensure all health and safety requirements are scheduled and completed in accordance with accreditation and government regulations.
  • Maintain property files, including office files, tenant files, maintenance work order files, and ensure information is held in confidence.
  • Assist management with compiling invoices and resolving billing discrepancies involving third-party contractors.
  • Assist with aspects of annual budget preparation and monthly financial reports, maintaining the operational budget for assigned areas of responsibility.
  • Maintain close working relationships with the real estate operations management team and all other ISBH personnel associated with activities at each property.
  • Maintain open lines of communication with all contract affiliates and provide coordination in the absence of management.
  • Maintain lease agreements and current certificates of insurance for all tenants and vendors, including a log to track expirations.
  • Report all accidents and emergencies to management and assist in preparing written documentation in all situations with supporting photographs.
Requirements:
  • High School Diploma or GED; Bachelor's degree preferred.
  • Five (5) years of experience in real estate operations.
  • Property management financial acumen and experience reading and interpreting commercial leases, CAM reconciliations, forecasts, accruals, and other financial status reports.
  • Basic knowledge of commercial real estate and/or property management best practices, including fiscal and lease management processes, procedures, and standards.
  • Experience in commercial real estate and/or property management.
  • 1- 3 years of lease accounting or lease coordinating experience.
  • Basic knowledge of all applicable regulatory codes and standards as well as safety requirements.
  • Experience in healthcare property management.
  • Familiarity with Computerized Maintenance Management Systems, and proficiency with computer applications such as Excel, PowerPoint, MS Office, and MS Outlook.
  • Strong verbal, written, and customer service skills.
  • Experience with delegation of tasks and prioritizing an assorted workload in a timely and professional manner.
Benefits:
  • Medical
  • Dental
  • Vision
  • Short-term Disability
  • Long-term Disability
  • 401K w/ Employer Match
  • Employee Assistance Program (EAP) provides support and resources to help you, and your family, with a range of issues, including:
    • Managing stress, anxiety, and depression
    • Improving relationships at home or work
    • Getting guidance on legal and financial concerns
    • Coping with occupational stress and burnout support
    • Addressing substance use issues