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Human Resources Assistant
2 months ago
We are seeking a highly organized and detail-oriented Human Resources Assistant to join our team at Kern Community College District. As a key member of our HR department, you will be responsible for performing a variety of personnel and clerical duties, including recruitment, examination, placement, and maintenance of personnel records and files.
Key Responsibilities- Provide information and assistance to College personnel, staff, and the public regarding personnel matters, such as job availability, personnel regulations, policies, and procedures.
- Receive and process information for personnel requisitions, prepare and distribute job announcements, and place local and regional newspaper advertisements.
- Prepare, type, update, monitor, and maintain a variety of forms, reports, bulletins, records, schedules, lists, reference manuals, and files according to established procedures.
- Prepare and submit Board approval agenda items and pay authorization sheets, determine appropriate rate of pay according to established guidelines and procedures, and audit and distribute paychecks.
- Process workers' compensation claims of injuries/illnesses for district office employees, coordinate workers' compensation services with SISC claims representatives, and monitor employee utilization of workers' compensation leave benefits and coordinate compensated leave with the payroll office.
- Schedule and arrange interviews, gather, type, and distribute interview candidate and selection committee packets, schedule panel members, communicate with applicants interview requirements, and arrange for equipment for applicants as needed.
- Distribute and process a variety of forms for employee status changes, including new employment, promotions, temporary reclassifications, retirement, resignation, and leave of absence, and process paperwork related to workers' compensation.
- Conduct new employee orientation and provide information related to District policies, procedures, and other information as needed, explain medical, dental, vision, life, and other benefits available, and assist with the completion of enrollment forms as needed.
- Order and maintain office supply inventories and maintain confidentiality of sensitive information regarding collective bargaining agreements and other sensitive information.
- Attend a variety of meetings and participate on assigned committees as directed and perform related duties as assigned.
- Any combination equivalent to an Associate degree and two years of increasing responsible general clerical experience involving public contact.
- Knowledge of modern Human Resource office functions, practices, and procedures, general payroll practices and procedures, record-keeping techniques, operation of a computer terminal, oral and written communication skills, telephone techniques and etiquette, correct English usage, grammar, spelling, punctuation, and vocabulary, and interpersonal skills using tact, patience, and courtesy.
- Ability to perform responsible personnel and clerical duties in the areas of recruitment, examination, placement, and maintenance of personnel records and files and the preparation of related reports, maintain the security of confidential materials, learn and apply personnel rules and related procedures, communicate effectively both orally and in writing, maintain records and prepare reports, establish and maintain cooperative and effective working relationships with others, meet schedules and time lines, understand and follow oral and written instructions, and perform related duties as assigned.
The salary range for this position is $4, $6,272.29 monthly, with a maximum entry-level salary of $4,663.80 monthly. The District offers a comprehensive benefits package, including medical, dental, vision, life, and other benefits available.
Please submit your application packet, including a completed online application for employment form, current resume, letter of interest, copy of legible transcripts, and list of five professional references, to the Kern Community College District. It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. Foreign degree applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.
