Administrative Support Specialist

1 month ago


Spring Hills, Texas, United States Ferrovial, S.A. Full time

About Webber

Founded in 1963, Webber is a leading construction company specializing in heavy civil, waterworks, energy, and infrastructure management. We deliver intelligent solutions to our clients and community.

Headquartered in Houston, Texas, with offices and projects across the United States and Canada, Webber supports various project models to meet client needs, including traditional design-build, alternative delivery models, and public-private partnerships.

As a subsidiary of Ferrovial, we have access to a global network of skilled engineers, best-in-class technology, and vast resources.

Job Description: Administrative Assistant

The primary objective of this role is to provide administrative support to the Executive Assistant team by performing a variety of tasks necessary to run an organization efficiently.

Key Responsibilities:

  • Assist Executive Assistants in their daily tasks and special projects by offering administrative, backup, and project management support.
  • Arrange meetings and events, including catering, meeting room preparations, and technology setup.
  • Monitor and maintain office supplies, facilities, and break room inventory.
  • Manage relationships with building management, vendors, and other office services.
  • Maintain office floor plans using Bluebeam software.
  • Implement process improvements for tasks within the scope of the administrative position.
  • Cover executives when an assistant is out of the office.
  • Travel arrangement assistance.

Requirements:

  • Proficient in Microsoft 365; experience with Corpay, SharePoint, Bluebeam, Cytric, and Microsoft Teams is a plus.
  • Effective time management, prioritization, and organizational skills.
  • Vendor, facility, and special project management and problem-solving.
  • Supply management/inventory control.
  • Strong communication skills, including interpersonal skills and professional demeanor.
  • Ability to work well under pressure and navigate multiple deadlines.

Salary Estimate: $45,000 - $60,000 per year, depending on experience.

Benefits: Webber offers competitive benefits, including health insurance, retirement plans, and paid time off.

Equal Employment Opportunity: Webber provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, national origin, age, disability, or veteran status.



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