Project Coordinator

2 days ago

Van Wert, Ohio, United States Mid-State Machine Full time
Job Summary

The Project Coordinator plays a pivotal role in ensuring projects are completed on time, within budget, and to the agreed-upon quality standards. This position involves coordination of supplies and equipment, maintaining budgets, and facilitating effective communication between various stakeholders.

Key Responsibilities:

  • Gather and document information from the Project Manager regarding project dates, workforce requirements, and budgets.
  • Submit time clock data to payroll on time.
  • Monitor employee time and attendance with daily punch in/out and ensure time is charged appropriately.
  • Gather appropriate documentation for customer billing, including sales orders, invoices, and POs, to be entered in the ERP system.
  • Support the Project Manager in sourcing, pricing, and ordering needed materials for jobs and coordinate delivery of same.
  • Complete requisitions and follow up on supplies/materials for timely delivery.
  • Take notes on pre-bid meetings and job site walk-throughs as needed.
  • Oversee the process of procuring, managing, and extending rental equipment and agreements. Track delivery, use, location, and return of rental equipment.
  • Maintain documentation of rental equipment inventory and forward it to the corporate office as required.
  • Correspond with the fabrication shop to coordinate timeliness of completion of items to be delivered to the job site.
  • Get quotes and support purchasing of machine shop materials as needed.
  • Function as an onsite point-of-contact, resolving issues with clients, contractors, and engineers when necessary.
  • Assist in managing/coordinating industrial maintenance activities.
  • Help prepare financial documents, reports, and budgets.
  • Estimate labor requirements.
  • Communicate organizational information, policies, and procedures to stakeholders.
  • Analyze forecasting data to improve business decisions.

Requirements:

  • High School Diploma or GED, required.
  • Prior experience as a Journeyman Mechanic is a plus.
  • Experience with Microsoft Project is a plus.
  • Basic construction knowledge is required.

Work Environment:

  • This position requires travel to various client worksites.
  • Cubical or office workstation in a shop environment.
  • Duties are also performed at customer industrial locations.
  • Industrial environments often have exposure to hazardous chemicals, moving heavy equipment/machinery, and other safety-sensitive hazards/risks.

Physical Requirements:

  • Talk/Hear: Must have the ability to communicate information and ideas so others will understand.
  • Stand/Sit: The person in this position needs to sit for extended periods to drive a car to customer locations. Must be able to stand to make customer presentations.
  • Walk: Occasionally be able to walk distances to tour customer facilities and projects and move about on varying and uneven terrains.
  • Use hands/fingers to handle or feel: Often operates a computer to perform general office duties.
  • Climb: Occasionally may need to climb ladders or stairs to see customer projects.
  • Stoop, kneel, crouch or crawl: People in this position occasionally need to stoop, kneel, crouch, or crawl.
  • See: The person in this position must see well enough to drive to customer locations, safely navigate varying and uneven terrains, and view job details to make informed business reports and decisions.
  • Carry, weight, Lift: The person in this position occasionally be able to lift and carry up to 25lbs.

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