Accounts Payable Operations Specialist
3 weeks ago
Job Summary:
We are seeking a highly skilled and detail-oriented Accounts Payable Operations Specialist to join our team at the Arlington Independent School District. This is an exciting opportunity to work in a dynamic environment where you will be responsible for assisting the Accounts Payable Manager and supporting Accounts Payable Specialists in ensuring the accurate and timely processing of invoices, payments, and financial records.
About the Role:
- Assist the Accounts Payable Manager in reviewing and posting-check requests, travel expenses, credit cards, and employee mileage reimbursement for accuracy, completeness, and compliance with company policies.
- Ensure invoices are properly coded, categorized, and allocated to the correct cost centers or accounts.
- Generate, review, and work various reports, including Validation in Progress, Posted Invoice, Posted not Paid, Accounts Payable Daily Invoice Summary, and Invoice Tracker Summary reports, to ensure invoices are paid promptly and accurately.
- Review and distribute invoices to the Accounts Payable Specialist folder in a timely manner, ensuring all invoices are paid within 30 days.
- Support Accounts Payable Specialists in daily workflow processing for invoices, purchase orders, receipts, credit cards, credit memos, utilities, and other sub-processes.
- Maintain exception and delinquent reports with escalation notifications to the Accounts Payable Manager.
- Establish and maintain positive relationships with District staff, vendors, and suppliers.
- Communicate and collaborate with Purchasing on the Open PO report to ensure purchase orders are processed and accurately closed.
- Resolve staff and vendor inquiries, discrepancies, and payment issues promptly and professionally.
About You:
- You have at least five years of experience in Accounts Payable, Accounting, or Finance.
- You possess excellent analytical, professional communication, and organizational skills.
- You are proficient in Microsoft Excel and Word and have strong problem-solving, research, and resolution, and data analysis skills.
- You have working knowledge of W-9 and 1099-Misc preparation and submission.
- You are experienced in vendor statement reconciliation and have a strong understanding of General Ledger and standard Purchasing practices.
- You are able to work calmly under deadlines and high-pressure situations.
- You are committed to providing excellent customer service and have strong interpersonal skills.
Educational Requirements:
A High School Diploma is required.
Salary: The estimated annual salary for this position is $65,000-$80,000 based on location and industry standards.
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