Administrative Support Specialist
6 days ago
Proper Hospitality Solutions LLC is seeking a highly skilled In-House Office Administrator to thrive in a fast-paced business. This experienced professional will be responsible for receiving and routing incoming calls, engaging with visitors, managing email correspondence, coordinating shipping, greeting vendors, liaising with clients, reviewing incoming mail, preparing outgoing mail, communicating with drivers, completing order status updates, fulfilling sample requests, inputting and processing orders, and interacting with the Sales Team.
Responsibilities- Receive and route all incoming calls and inquiries
- Engage with all visitors and provide exceptional customer service
- Manage email correspondence for the company
- Coordinate shipping through online portals
- Greet vendors and liaise with current clients
- Review incoming mail and prepare outgoing mail
- Communicate with drivers as needed
- Complete and communicate order status, customer requests, updates, inputs, etc.
- Fulfill "sample" requests
- Input and process orders; data entry
- High School Diploma or equivalent, three to five years related experience, or equivalent combination of education and experience
- Excellent verbal and written communication skills
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
- Acute attention to detail
- Ability to work on complex projects with general direction and minimal guidance
- Ability to deal effectively with a diversity of individuals at all organizational levels
- Good judgment with the ability to make timely and sound decisions
- Creative, flexible, and innovative team player
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow
- Ability to work independently and as a member of various teams and committees
- Demonstrated ability to plan and organize projects
- Experienced with Microsoft Office Suite (Word, Excel, PowerPoint)
- Google Mail
- Working knowledge of Google Suite preferred
The estimated salary for this position is approximately $45,000-$60,000 per year, based on industry standards and location.
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