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Assistant Director for Budget and Financial Planning
1 month ago
The Huntington Library, Art Museum, and Botanical Gardens is a collections-based research and educational institution open to the public, housing world-class library, art, and botanical collections. Our mission is to support research and promote education in the arts, humanities, and botanical science, and to display and interpret our extraordinary resources for diverse audiences.
The Culture
We are committed to the highest standards in all that we do, from preserving and protecting our collections to exhibitions, educational and scholarly programming, visitor and reader services, and beyond. Achieving excellence requires a diversity of perspectives, expertise, experience, and methodologies. We believe that an explicit commitment to diversity, equity, and inclusion directly impacts and improves staff and audience engagement and experience.
Job Description
About the Role
The Finance Division supports both management and end-users, including division and departmental staff in administering and understanding budget, financial reports, and accounting procedures. The Assistant Director for Budget and Financial Analysis is responsible for the oversight of the annual budget and multi-year financial planning process. This role requires a broad range of highly skilled financial planning, reporting, and budgeting functions for a non-profit with an $85 million operating budget and over 500 employees.
This position manages the monitoring and maintenance of The Huntington's budget, position management, and provides budget planning and analysis services and budget training sessions to divisions. The position reports directly to the Assistant Vice President for Financial Planning and Analysis. Other responsibilities include maintaining and managing the Adaptive Planning budget system, Office Connect reporting, preparing complex budget and financial analyses, multi-year forecasting, and monitoring monthly budget variances/trends and identifying root causes. The position will also oversee sponsored program activity, ensuring grant spending and reporting is timely and compliant. The position will supervise one budget analyst staff position.
Essential Duties
- Manage the annual budget cycle, including establishing the budget cycle timeline, communicating deadlines, working with divisions to ensure the new year budget and current year projection data is complete and accurate, and analyzing and reporting on the results.
- Provide support and guidance to leadership, ensuring effective management of financial resources and budgetary processes, offering insights into resource allocation strategies and analytical support.
- Review and authorize expenditures to ensure they are aligned with the annual operating budget and policies.
- Manage the internal work required of the Budget and Financial Analysis staff to execute budget and analysis operations and ensure deadlines are met and information is available as needed.
- Prepare accurate financial analyses, annual budget plans, current year projections, and multi-year forecasting.
- Manage the Adaptive Planning budget system for system improvements, maintenance, reporting, training, and submitting annual budget and managing budget transactions throughout the year. Power user of Workday and reporting needs in the system.
- Manage position budgeting, reconciliation of budget roster to payroll, payroll costing allocations, and fringe benefit pool.
- Provide monthly reports of actuals vs budget for various analysis at different levels of detail.
- Serve as a trusted business partner and advisor, providing monthly and ad hoc analysis, training, and communication to departments and leadership.
- Oversee grant administration for post-award activity, including invoicing, accounting, reporting, and other administrative functions to ensure successful execution of the grant process.
- Prepare and oversee financial analysis around special projects reporting.
- Create financial reports and dashboards in Workday, Adaptive Planning, and Office Connect.
- Formulate and produce current and historical studies to support financial assessments and recommendations.
- Prepare quarterly narrative financial reports for executive leadership and committees, in addition to PowerPoint presentations with financial graphs and charts related to budget performance.
- Design and develop visualizations, dashboards, and reports to communicate complex data insights to stakeholders.
- Bachelor's Degree (Business or related field).
- 7 years minimum experience in budget management and financial analysis with a proven track record in a financial management role.
- 3 years minimum mentoring or supervisory experience.
- Success in this role will rely heavily on proficient knowledge of accounting, budget, and planning methodologies for non-profits and grants management.
- Understand fundamentals of non-profit accounting, including fund accounting, endowments, restricted gifts, and financial statements.
- Position control management and fringe benefit analysis.
- Outstanding oral, written, and interpersonal communication skills.
- Advanced Excel skills, in particular, use of pivot tables, array formulas, and sophisticated analytics.
- Excellent data visualization and data storytelling skills for narratives and presentations.
- Facile with preparing PowerPoint presentations, including graphs and charts.
- Exceptional time management, organization, prioritization skills.
- Superior customer service and adaptability to changing requirements.
- Outstanding conflict resolution and ability to effectively work in a team environment.
- Strong relationship building and collegial approach to working with constituents.
- Exceptional analytical and problem-solving skills.
- Proficient in Microsoft Office suite products with advanced Excel and PowerPoint.
- Experience using Workday and/or Adaptive Planning preferred.
- Normal busy, pressured business office environment; much work performed on personal computer.
- Extra hours are typical when the workload is heavy, especially during critical peak financial periods, including budget season, fiscal year-end close, and audit.
We provide competitive compensation, generous benefits, and perks for all eligible employees, including:
- Pay Rate/Range: $105,000-$130,000 annually. Commensurate on experience.
- Medical, Dental, Vision.
- 403(b) retirement plan and matching retirement plan with an outstanding employer match.
- Hybrid remote work schedule available for applicable positions.
- Considerable paid time off, including annual leave, sick leave, and holidays.
- Discounts for staff in The Huntington Store and restaurants.
- Free admission to various museums and cultural institutions.
- Free passes each month to welcome family and friends to visit the grounds.
