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Critical Mission Project Coordinator

2 months ago

Phoenix, Arizona, United States Diversified Full time
Critical Mission Project Coordinator

As a leader in the technology sector, Diversified is dedicated to setting industry standards through innovative solutions and advisory services that transform businesses. Our extensive range of offerings is designed to help clients forge impactful connections, whether by captivating audiences, enhancing team engagement, or optimizing operational efficiency.

Our expert teams deliver solutions that touch millions daily, including:

  • Enhancing the spectator experience across numerous sports venues for major leagues.
  • Pioneering the first air-transportable technology showcased during global sporting events.
  • Designing the inaugural high-density pixel canvas for large-scale HD displays in prominent locations.
  • Facilitating communication and collaboration for multinational corporations worldwide.

What role will you fulfill?

The Project Coordinator is accountable for managing the scope, timeline, budget, quality, and client satisfaction throughout the project lifecycle, from initiation to closure. This role requires effective collaboration with team members to execute project tasks. The Coordinator primarily focuses on maintaining clear communication with all stakeholders involved.

Key Responsibilities:

Daily tasks encompass project communications, scheduling, creating task lists for technical teams, managing deliverables from engineering and programming, and ensuring project completion. The Coordinator is tasked with delivering systems integration projects within established timelines and budgets while achieving high levels of customer satisfaction. A significant portion of this role involves project management and stakeholder communication, alongside continuous improvement of Diversified's established processes.

As the main point of contact for clients, the Project Coordinator cultivates strong, long-lasting relationships. Responsibilities include:

  • Providing clear leadership and ownership of projects, ensuring timely and effective communication.
  • Coordinating all activities to guarantee projects are completed accurately and within budget.
  • Supporting team members to ensure successful project execution.
  • Maintaining frequent communication among stakeholders.
  • Addressing and resolving conflicts effectively.
  • Designing and coordinating work teams for installation projects.
  • Taking ownership of individual projects and assignments.
  • Keeping communication lines open with account executives, directors, technicians, subcontractors, and clients.
  • Developing and sharing project updates as necessary.
  • Monitoring labor, equipment, and material budgets consistently.
  • Providing technical and administrative support to project teams and maintaining project schedules.
  • Conducting site verifications and documenting potential issues.
  • Coordinating documentation and drawings among all stakeholders.
  • Managing system programming and final checks of installations.
  • Engaging contractors and other trades as needed.
  • Overseeing project status regarding costs, timelines, and staffing.
  • Ensuring quality and continuous improvement throughout the project lifecycle.
  • Facilitating training and project turnover to clients and internal departments.

Project Complexity:

The role involves working with mission-critical clients, including commercial and governmental organizations that operate command and control facilities. These environments demand constant support and high reliability, as they operate continuously. The Project Coordinator must proactively plan for risk mitigation to prevent operational downtime.

Decision-Making Authority:

  • Full ownership of projects, acting as the primary point of accountability.
  • Ensuring project performance, quality delivery, and client satisfaction.
  • Managing project financials, including budget adherence and profitability.
  • Demonstrating proactivity and effective follow-through.

Physical Demands:

The role may involve exposure to construction site conditions. Adherence to safety regulations and the use of personal protective equipment (PPE) is required. The Coordinator may spend significant time on their feet and must be able to navigate construction sites safely.

Travel Requirements:

Frequent travel is expected, including air travel. A valid driver's license is necessary, and mileage reimbursement will be provided for personal vehicle use. Projects may require travel both nationally and internationally.

Qualifications:

  • An associate's degree or equivalent experience is required; a bachelor's degree is preferred.
  • A PMP certification from the Project Management Institute is desired, along with AVIXA CTS certification.

Experience and Skills:

  • A minimum of 3 years of project management experience in commercial construction.
  • Familiarity with audio/video system installations and low voltage electrical projects.

Preferred Skills:

  • Strong verbal and written communication abilities.
  • Leadership and supervisory skills.
  • Capability to diagnose and resolve complex technical and interpersonal issues.

To learn more about opportunities at Diversified, please visit our website.

Diversified is an equal opportunity employer, committed to diversity and inclusion in the workplace. All employment decisions are based on job requirements, individual qualifications, merit, performance, and business needs.