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Senior Research Administrator
2 months ago
We are seeking a highly skilled and experienced Senior Research Administrator to join our team at New England College of Optometry. The successful candidate will provide regulatory expertise, professional guidance, and administrative support to the Director of Research and Principal Investigators (PIs) in order to encourage and support the application for external research funding, and to ensure that such funding is used for authorized/allowable purposes in compliance with applicable grant and contract terms, federal and state regulations, and college policies and procedures.
Key Responsibilities- Pre-Proposal and Proposal Development Activities: Discuss early phases of project ideas with PIs to assist in identifying potential funding opportunities relevant to the college's research interests. Assist PIs with assembling the components of research proposals for submission to a variety of sponsors including federal, state, nonprofit, industry and internal/college; the various stages of proposal development including budget preparation and budget justification, certification forms, cover sheets, contracts and legal review, memoranda of understanding (industry sponsored), institutional letters of support, data sharing and publications agreements, and adherence to sponsor, government and college guidelines.
- Grant Administration/Management Activities: Assist PIs with sponsor communication and correspondence; notify PIs when progress reports are due. Collaborate with the Director of Research and college librarians in areas such as data management, research metrics, and protocols for depositing research materials in the college's institutional repository. Identify areas of potential institutional risk for consideration/assessment by the Director of Research at the college. Advise faculty on research compliance issues including, but not limited to financial conflict of interest reporting, effort reporting, IRB/IACUC regulations, and data management best practices.
- Post-award Financial Compliance Activities: Ensure incoming awards are set up properly in the college systems. Work with Human Resources and the Business Office to update effort allocations for faculty and staff on new awards (as specified in the grant budgets). Assemble and execute subawards and subcontracts with external institutions. Review for appropriateness expenditures on research grants and contracts to ensure compliance with all applicable sponsor and institutional policies. Provide monthly budget summaries and projections to PIs to identify possible shortfalls and aid in financial planning.
- Bachelor's degree; Master's degree preferred.
- Minimum 3 years of research grants administration experience in higher education that includes NIH-funded applications and experience with eRACommons.
- Experience and knowledge of government and private agency sponsors, contract/grant regulations, procurement, budgeting, accounting and financial management.
- In-depth knowledge of research administration compliance requirements, applicable laws, and regulations.
- Demonstrated accounting skills and knowledge of basic accounting principles such as booking journal entries, recognizing revenue, federal drawdowns, etc.
- Resilience, flexibility and comfort in adapting to changing conditions in a small academic environment.
- Excellent writing, editing, analytical and oral communication skills along with an ability to distill complex contracting concepts into understandable language.
- Knowledge of Microsoft Office and expertise in Excel.
- Excellent time management and organizational skills and extreme attention to detail.
- Knowledge of grant databases and familiarity with the biomedical and medical research world preferred but not required.
- CRA certification and membership in NCURA and SRA desired.
