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Administrative Assistant for Advanced Innovation in Agriculture
2 months ago
The Commonwealth of Virginia is seeking a highly organized and motivated Administrative Assistant to join our team at the Center for Advanced Innovation in Agriculture (CAIA). This role will be pivotal in coordinating administrative and programmatic efforts for both CAIA and the Virginia Agriculture Experiment Station (VAES).
Key Responsibilities:- Manage travel reimbursement, ordering, and financial reconciliation processes for CAIA and the VAES Director through platforms such as Chrome River, HokieMart, and FINTRACS.
- Coordinate logistics for events, meetings, workshops, and activities, including venue arrangements, registrations, and materials preparation.
- Develop and distribute communications materials such as newsletters, posters, websites, and booklets.
- Provide direct administrative support to the CAIA Director, Associate Director, and Program Manager.
- Liaise with on and off-campus offices to organize CAIA events, including the CAIA Big Event, Fall Kickoff, and workshops.
- Perform routine administrative tasks, including travel bookings, for CAIA and the VAES Director.
- Coordinate internal communications within CAIA to ensure engagement in upcoming opportunities and events.
- Conduct and maintain inventories of CAIA equipment.
- Experience providing administrative support and using software platforms for financial reconciliations, procurement, and travel booking.
- Experience coordinating events or planning dynamic group activities.
- Strong communication (both written and verbal) and interpersonal skills.
- Ability to work well with teams within and outside the organization.
- Strong examples of self-direction as part of a dynamic team.
- Skills and experience to manage diverse tasks and responsibilities in a timely and professional manner.
- Familiarity with Microsoft Office software.
- Develop and execute communications (newsletters, posters, websites, booklets, etc.).
- Aptitude in learning new software as needed.
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Appointment Type:Regular
Salary Information:$35,438 - $47,000; commensurate with experience.
About Virginia Tech:Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an dedicated to knowledge, discovery, and creativity.
The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight colleges, a graduate school, a veterinary medicine school, a college of engineering, and a college of architecture and urban studies. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous research and outreach centers.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Dr. Kang Xia at during regular business hours at least 10 business days prior to the event.
