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Senior Procurement Specialist

1 month ago

San Mateo, California, United States SMCCCD Full time
Job Summary

This is a complex lead level work position in a central purchasing department related to the procurement of goods and services. The position involves preparation of formal bid documents, facilitation of the activities of the bid process, selection of vendors, volume buying, inventory, assessing availability and quality of goods and services, and routine to complex procurements for the entire District according to prescribed methods.



Key Responsibilities

Procurement and Contracting

  • Exchanges professional information with District and college staff, vendors, contractors, business representatives, as well as educational and government institutions regarding purchasing policies and procedures, assistance with vendor selections, pricing, shipping, returns, invoicing, bid timelines and item specifications
  • Develops and confirms product specifications and quality expectations and examines total cost of ownership
  • Develops and prepares bid specifications and RFP, RFQ, and RFB documents, analyzes bid results, and prepares reports related to the formal bidding process
  • Attends professional development related meetings, workshops and other events to stay current on public procurement code and District policies and procedures. Occasional mandatory participation in select professional development conferences requiring travel outside the Bay Area. Willingness to pursue professional certifications in the procurement field
  • Attends and conducts meetings and consults with College and District staff, vendors, and others to provide information about the bidding process, development of bid procedures, clarification of product specifications, finalization of contractual agreements, and collaboration on the resolution of problems


Purchasing Card Program Administration

  • Administers and oversees administration of the procurement card program, including issuance and cancellation of cards and communications with cardholders and the bank
  • Administers and oversees administration of other District-wide procurement tools, such as reverse auctions, gas cards, or contract management software


Inventory Management and Fiscal Year Close Activities

  • Analyzes and maintains inventory records and performs fiscal year close activities related to fixed assets and communicates with District external auditors on the fixed asset program


Training and Development

  • Develops training materials on purchasing procedures and delivers one-on-one or group training to District-wide staff


Collaboration and Communication

  • Participates in District-wide finance user groups, safety committee, and emergency operations committee
  • Composes and prepares correspondence and announcements to District staff
  • Communicates effectively with District and college staff, vendors, contractors, business representatives, as well as educational and government institutions


This position requires a Bachelor's degree in business administration or a closely related field, or an equivalent combination of education and experience. The ideal candidate will have successful work experience of increasing responsibility in purchasing and volume buying, specification development, securing and evaluation of bids, commodity pricing methods, discounts and selection of various supply sources. The candidate must possess working knowledge of bidding, public contract code, and purchasing policies and procedures. A valid California Driver's License and the ability to drive a motor vehicle to off-site locations are also required.



The San Mateo County Community College District is an equal opportunity employer committed to diversity and inclusion in all its employment practices.