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Financial Management Analyst

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Baltimore, Maryland, United States Johns Hopkins University Full time

We are looking for a Budget Analyst who will deliver essential support to the Departmental Administrative Manager, faculty, researchers, staff, and students within the Department of Earth & Planetary Sciences, focusing on financial oversight, particularly in the Post Award phase for EPS Faculty accounts.

Key Responsibilities:

  • Ensure all expenditures are reasonable, permissible, and appropriately allocated, adhering to both internal university policies and external agency regulations. This includes managing all non-payroll costs from inception to final reconciliation.
  • Stay informed about federal and non-federal regulations relevant to sponsored proposals to guarantee compliance. This includes understanding the varying terms and conditions of agreements/awards, agency-specific travel regulations, and internal rules regarding asset purchases and reporting.
  • Reconcile monthly financial statements for both sponsored and non-sponsored projects in accordance with university standards.
  • Verify that all applicable direct and indirect cost rates are applied accurately.
  • Review and process subaward invoices to ensure timely payments.
  • Manage internal and external billing processes to ensure accurate and prompt receipt of payments.
  • Assist in the preparation of budget justifications, ensuring alignment with budgeted amounts.
  • Collaborate with project Principal Investigators (PIs), Co-Investigators, and administrative personnel to facilitate effective budget allocation, project initiation, and ongoing financial activity reporting.
  • Generate reports as requested by management, analyzing data for accuracy and compliance.
  • Support compliance efforts for sponsored research, including cost transfers and effort reporting.
  • Work alongside Finance Staff and PIs to analyze expenditures and review account balances.
  • Monitor and communicate any budget overruns to faculty and supervisors.
  • Prepare financial reports and presentations for PIs by manipulating data and developing scenarios.
  • Conduct annual evaluations of group fixed service center fees.
  • Process various SAP transactions related to budgets, personnel, and sponsored funding.
  • Reconcile procurement cards for faculty and staff, ensuring proper documentation and expense allocation.
  • Handle ISR and eforms for faculty and group members, along with other necessary HR functions.
  • Coordinate with PIs on reports, extensions, and other administrative matters related to sponsored projects.
  • Facilitate communication between PIs, JHURA, and the sponsored projects team to keep all parties informed on current and upcoming issues.
  • Manage workflows around time-sensitive grant requirements, often remotely.
  • Educate PIs on processes and administrative requirements from sponsors and the university.
  • Assist students in completing and submitting expense logs and reimbursement requests for field research.
  • Analyze expenditure logs to ensure compliance with approved proposal budgets and guidelines.
  • Support departmental front office operations as needed.
  • Perform any additional duties as assigned.

Essential Skills and Qualifications:

  • Excellent interpersonal, oral, and written communication skills, along with strong financial, analytical, organizational, and computer skills.
  • Ability to work independently and manage assignments with minimal supervision while recognizing when to seek guidance on complex issues.
  • Proficiency in office technology, including financial accounting systems and Microsoft Office 365 Suite.
  • Capability to operate standard office equipment.
  • Flexibility to adapt to changing priorities in a dynamic environment.
  • General understanding of federal guidelines and procedures related to grants and contracts.
  • Willingness to learn new systems and applications to enhance departmental support.
Minimum Qualifications:
  • Bachelor's Degree in Finance, Accounting, Business, or a related field.
  • One year of progressively responsible experience in a related field.
  • Additional education may substitute for required experience, and vice versa, as permitted by the equivalency formula.
Preferred Qualifications:
  • Experience with federal and private grant processes.
  • Familiarity with Johns Hopkins' financial systems, including SAP, Concur, COEUS/FIBI, PaymentWorks, and TimesheetX.