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Customer Experience Specialist

2 months ago


Bloomington, Indiana, United States Vector Solutions Full time
Customer Care Specialist

At Vector Solutions, we're passionate about delivering intelligent software solutions that empower our customers to make safer, smarter, better decisions. As a Customer Care Specialist, you'll play a critical role in helping our customers understand how to use our software to improve their job effectiveness and maintain satisfaction with our company.

Key Responsibilities:
  • Act as the first point of contact for inbound customer inquiries and internal team member requests, employing empathy, curiosity, and care to troubleshoot and resolve complex customer issues in a timely manner.
  • Provide outstanding care by responding quickly to all customer requests, both internal and external, in a professional and timely manner, and maintain frequent communication to resolve or escalate reported issues.
  • Accurately and knowledgeably convey action steps toward and/or resolutions to customer-reported issues, track, route, and redirect problems to the correct resources by escalating appropriately.
  • Adeptly utilize and manage customer care and ticketing tool systems to manage customer support requests, develop a strong knowledge of Vector Solutions' web-based products, and align these solutions to meet the specific needs of each customer.
  • Understand the customer's business process, educate them on software features that are not being used that would fulfill their needs, recognize industry best practices to implement at customer sites, and deliver creative solutions to customer business processes that aren't currently met by the software.
  • Notify customers when new product releases are available and when system maintenance impacts availability, understand product development lifecycle and escalation guidelines to understand how customer requests may be fulfilled, and assist with and lead administrative tasks and other special projects as needed.
  • Craft and publish Knowledge Articles and user guides for internal and customer education, process user registrations for the online customer Community, conduct member vetting and dispute resolution, participate in internal feature demonstrations to maintain knowledge of new features and corrections to software, and provide feedback to the Product and Design teams on user observation, potential product improvements, and recurring or impactful issues in the software.
  • Support other Department teams as needed to provide the best possible experience for our customers, collaborate with Operations and Product teams to ensure timely resolutions or escalation of issues, and serve as a certified product specialist for two or more product lines.
Requirements:
  • Excellent phone and conversational skills in addition to well-developed writing skills.
  • Customer Service-oriented attitude with a combination of terrific customer skills, attention to detail, and expertise in resolving customer issues quickly.
  • Ability to work a flexible schedule of the hours of 8am-8pm in EST time zones.
  • Comfortable working independently with minimal supervision.
  • Time management, goal setting, and prioritization capability.
  • Thrives working in a team environment, including cross-functional teams across departments.
  • Proficient in browser software, Microsoft Office suite (Excel, Word, PowerPoint, Office), and the ability to learn additional software.
  • Ability to adapt to new conditions, assignments, and deadlines.
  • Proficient in troubleshooting and screen-sharing practices.
  • Efficient problem-solving and critical-thinking skills utilizing all available tools and information.
  • Ability to defuse potentially tense situations.
  • Preferred basic understanding of Salesforce and Jira software.
  • Must be able to wear many hats, have a positive attitude, and desire to take on additional responsibility.
  • 2+ years' customer service experience.
  • Must be a U.S. Citizen with the ability to obtain Federal Security Clearance.
  • Previous experience with Salesforce or other customer relationship management software desirable.
  • PSSQL script experience preferred but not required.
  • Prolonged periods of sitting at a desk and working on a computer.
  • May occasionally lift up to 15 pounds.
  • This position does not have supervisory responsibilities.

We're proud to offer a comprehensive benefits package, a healthy work-life balance, and opportunities for growth and development. If you're passionate about delivering exceptional customer experiences and want to join a team that values teamwork, customers first, making a difference, inclusiveness, acting now, and curiosity, we encourage you to apply.