Accounts Payable Specialist

4 weeks ago


Hot Springs National Park, Arkansas, United States AEG Full time
{"title": "Accounts Payable Specialist", "description": "Job Summary

We are seeking an experienced Accounts Payable Specialist to join our team at the National Hot Rod Association. The ideal candidate will be responsible for managing the full cycle Accounts Payable process, including reviewing and processing invoices, obtaining necessary documentation, and ensuring accurate tax withholdings and sales/use taxes. Location: San Dimas, CA Reports To: Controller FLSA/Salary: Non-exempt, $20-$23 per hour Responsibilities: * Opens and processes A/P mail, matches vendor information, and sends invoices to the proper signer for approval. * Maintains a file with all invoices awaiting approval and reviews weekly. * Investigates and resolves any past due balances with vendors. * Vouchers and data entry for all approved invoices. * Processes weekly check runs, checking for appropriate data matching and approval, and mails checks. * Processes weekly electronic and virtual card payments, checking for appropriate data matching and approval, and retains and e-files all payment confirmations. * Manages electronic filing for all paid invoices. * Sets up new vendors, ensuring W-9 requirements are met. * Monitors payments of rents and utilities for NHRA offices and all other recurring monthly payments. * Logs incoming checks for payments. * Assists the Accounts Payable Clerk with prize money payouts after each event, as needed. Qualifications: * High school graduate, some college preferred. * 1-2 years of prior experience in Accounts Payable in a high-volume environment. * Proficient in MS Office Suite and office equipment such as multi-functional copiers. * Ability to communicate effectively in writing and verbally with all levels of management. * Ability to organize, prioritize, and work effectively with short deadlines and evolving requirements. * Detail-oriented, self-motivated, and able to work independently and efficiently to meet deadlines. Physical Requirements: * Able to work at a computer all day. * Ability to talk on the phone as needed. * No heavy lifting required. NHRA provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. ", "location": "San Dimas, CA", "reports_to": "Controller", "flsa_salary": "Non-exempt, $20-$23 per hour"}



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