Parts Coordinator

4 weeks ago


Chicago, Illinois, United States The Boyd Group Full time
Job Title: Parts Coordinator

About the Role:
The Parts Coordinator plays a vital role in the success of our customers' experiences by ensuring the timely and accurate delivery of parts for each repair order. This position requires strong organizational skills, attention to detail, and effective communication to manage the process of ordering, receiving, storing, dispatching, and returning parts.

Key Responsibilities:
  • Verify the accuracy and quality of parts received in a timely manner as per the production schedule and vehicle needs.
  • Communicate all customer requests and needs to appropriate team members.
  • Work with vendors to order and receive all parts as indicated on the repair orders, confirming the quality, correctness, and quantity of parts received.
  • Ensure timely parts distribution to the shop in accordance with the production schedule.
  • Enter all parts invoices into the recommended Management Information System (MIS).
  • Label and track all parts by the R.O.# and store them with the vehicle and/or scheduled repairs.
  • Communicate all Parts Price Changes (also known as Parts Price Increases - PPI) to all required team members.
  • Order and receive supplemental Parts in the MIS, monitor performance of parts, materials, and sublet vendors.
  • Ensure daily reconciliation of the parts vendor invoice history report (e.g. 043 Report).
  • Ensure invoices and credit memos are posted and filed/scanned in a timely manner.
  • Ensure vendor invoices have the correct negotiated discount to maintain proper profit margins.

Requirements:
  • High School Diploma or equivalent.
  • 1-3+ years of experience working with automotive parts (auto body parts is a bonus).
  • Customer Service Oriented and strong organizational ability to manage pressure and conflicting demands and prioritize tasks takes initiative in problem-solving situations.
  • I-Car Registered (working towards Gold Class certification).

Benefits:
We offer a comprehensive benefits package, including competitive pay plans, medical, prescription drug, dental, and vision insurance, 401(k) retirement plan with company match, employer-paid short-term disability and life insurance, paid vacation and holidays, and continuing education opportunities.
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