Operations Coordinator

4 weeks ago


Palm Beach Gardens, Florida, United States Wharton-Smith, Inc. Full time
Operations Coordinator Job Description

Wharton-Smith, Inc. is seeking a highly skilled Operations Coordinator to join our team in Palm Beach Gardens. As an Operations Coordinator, you will provide administrative support to project teams, utilizing project management software to generate and track subcontracts, purchase orders, bonds, and other functions.

Key Responsibilities:
  • Provide administrative support to project teams, including the Project Manager, Project Engineer, and Superintendent.
  • Utilize project management software to generate and track subcontracts, purchase orders, bonds, and other functions.
  • Review and maintain project documents within the project management software and project files.
  • Gather and assemble supporting documents for project manuals.
  • Ability to access and perform routine functions on the Internet.
  • Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus.
  • Knowledge of Contract Manager Software and RedTeam Software is a plus.
Requirements:
  • Excellent organizational and problem-solving skills.
  • Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner.
  • Ability to work independently and in a fast-paced team environment with limited supervision.
  • Detail-oriented and self-motivated.
  • Excellent interpersonal skills with co-workers and clients.
  • Proficient in Microsoft Word, Excel, and Outlook.
  • Proficient in copying/moving files and creating directories in a Windows environment.
  • Attention to detail and math skills are also essential.
  • Possess a valid driver's license.
  • Reliable and professional demeanor.
Other Details:
  • Job Family: Administrative
  • Pay Type: Hourly
  • Employment Indicator: Full-Time
  • Travel Required: No


  • Palm Beach Gardens, Florida, United States Wharton-Smith, Inc. Full time

    Wharton-Smith, Inc., a leading General Contractor in Central Florida, seeks a skilled candidate for an Operations Coordinator (administrative) position in our Palm Beach Gardens, FL office.As an Operations Coordinator, you will provide administrative support to project teams, including the Project Manager, Project Engineer, and Superintendent. Your...


  • Palm Beach Gardens, Florida, United States Wharton-Smith, Inc. Full time

    We are seeking a highly skilled Operations Coordinator to join our team at Wharton-Smith, Inc. in Palm Beach Gardens, FL.The ideal candidate will provide administrative support to our project teams, including the Project Manager, Project Engineer, and Superintendent.Key responsibilities will include:Utilizing project management software to generate and track...


  • Palm Beach Gardens, Florida, United States Wharton-Smith, Inc. Full time

    Wharton-Smith, Inc., a highly regarded General Contractor, is seeking a qualified candidate for an Operations Coordinator position in our office. The ideal candidate will provide administrative support to project teams, utilizing project management software to generate and track subcontracts, purchase orders, bonds, and other functions.Key...


  • Palm Beach, Florida, United States BC Ventures Full time

    Brian Christopher (@BCSlots) is the leading social media creator in casino gaming, with a thriving online community of over 8 million monthly viewers. His award-winning content production & marketing firm, BC Ventures is seeking a talented and hyper-organized Operations Coordinator to join our team in Palm Springs, CA. This position is full-time, and you...

  • HR Coordinator

    4 weeks ago


    Palm Beach Gardens, Florida, United States Josephs Classic Market Full time

    This role will primarily focus on supporting the Human Resources department at Josephs Classic Market. As an HR Coordinator, you will be responsible for assisting in various HR functions, including recruitment, employee relations, benefits administration, and compliance. This role ensures that HR policies and procedures are followed and assists in the...


  • Palm Beach Gardens, Florida, United States Palm Beach Dentist Full time

    Job OverviewPalm Beach Dentist is seeking a highly motivated and organized Front Office Manager/Coordinator to join our team. The ideal candidate will have excellent communication skills and be able to work effectively in a fast-paced environment.Responsibilities include:Managing front office operations and ensuring seamless patient flowProviding exceptional...

  • Office Coordinator

    3 weeks ago


    Palm Beach Gardens, Florida, United States Wharton-Smith, Inc. Full time

    Job DescriptionWharton-Smith, Inc. is a General Contractor based in Central Florida seeking a qualified candidate for an Operations Coordinator position in our Palm Beach Gardens, FL office. Key ResponsibilitiesProvide administrative support to project teams, including the Project Manager, Project Engineer, and Superintendent. Utilize project management...


  • Palm Beach Gardens, Florida, United States ClareMedica Health Partners LLC Full time

    Job Title: Center ManagerClareMedica Health Partners LLC is seeking a highly skilled and experienced Center Manager to join our team. As a key member of our leadership team, you will be responsible for overseeing the daily operations of our care center, ensuring that we provide exceptional patient care and services.Key Responsibilities:Develop and implement...


  • Palm Beach Gardens, Florida, United States Troon Golf Full time

    Food and Beverage Manager Job DescriptionWe're seeking a highly skilled Food and Beverage Manager to join our team at Troon Golf. As a Food and Beverage Manager, you will be responsible for providing exceptional guest service and member experiences through the execution of all banquet events at the Club.Key Responsibilities:Daily Management: Oversee the...


  • West Palm Beach, Florida, United States Cambridge Security Services Full time

    Job Title: Security Operations CoordinatorWe are seeking a highly skilled Security Operations Coordinator to join our team at Cambridge Security Services. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operation of our security services.Key Responsibilities:Ensure all sites have a created and filled...


  • Palm Beach Gardens, Florida, United States Josephs Classic Market Full time

    Joseph's Classic Market is a family-owned chain of gourmet markets with a strong commitment to serving high-quality food to our guests. As the Culinary Director of Operations, you will play a critical role in helping us achieve this goal.Key Responsibilities:Oversee the commissary production facility, including the kitchen and bakery, to ensure seamless food...

  • Operations Director

    4 weeks ago


    Palm Beach Gardens, Florida, United States Carmen Carbone Leadership Development & Recruiting Full time

    The Opportunity – Director of OperationsWe are seeking a highly organized and professional leader to establish systems, ensure accountability, build culture, manage operational logistics and oversee the team. The Director of Operations role involves a wide range of executive level tasks in both creation and implementation, requiring the ability to work...


  • West Palm Beach, Florida, United States Bekins Moving Solutions Full time

    Job OverviewBekins Moving Solutions, a leader in commercial office services and moving solutions, is seeking a highly skilled Business Operations Coordinator for our West Palm Beach location.


  • Palm Beach Gardens, Florida, United States Whole Foods Market - Palm Beach Gardens Full time

    Culinary Excellence and LeadershipThe Culinary Operations Manager role is a key leadership position in Prepared Foods at Whole Foods Market - Palm Beach Gardens. This individual will drive culinary excellence and hospitality experience on the Retail Floor, focusing on operational SOPs, merchandising standards, in-stock levels, core menu implementations,...


  • West Palm Beach, Florida, United States Spartan Placements, LLC Full time

    Job SummaryThe Tax Operations Coordinator plays a pivotal role in the firm's tax compliance workflow, ensuring seamless execution from engagement acceptance to filing. This position requires a strong understanding of people, process, and technology, with a focus on developing and maintaining end-to-end tax compliance workflows.Key...


  • Palm Beach Gardens, Florida, United States Skin Laundry Full time

    About This RoleWe are seeking a highly motivated and experienced Keyholder to join our team at Skin Laundry. As a Keyholder, you will be responsible for providing exceptional client experiences, promoting customized skincare solutions, and supporting the efficient operation of our clinics.Key ResponsibilitiesCreate curated client experiences that exceed...


  • West Palm Beach, Florida, United States Psychiatric Specialty Center Full time

    Purpose:Office Operations Coordinator will oversee the daily operations of the Psychiatric Specialty Center. This role is ideal for an experienced professional with strong organizational and leadership skills who can direct and supervise staff, handle patient interactions, and ensure seamless office operations.Responsibilities:Leadership: Manage challenges...


  • Palm Beach Gardens, Florida, United States HBC Company Inc Full time

    About This RoleAs the Assistant General Manager of Operations, you will play a critical role in driving store profitability by ensuring the efficient facilitation of the selling process. Under the direction of the General Manager, you will be responsible for managing budgets and expenses, logistical operations, and maximizing staffing and productivity.Key...


  • Palm Beach Gardens, Florida, United States TJ Maxx Full time

    Job SummaryAs a Department Coordinator at TJ Maxx, you will play a vital role in promoting an exceptional customer experience. This involves overseeing a team of Associates at the front of the store, ensuring prompt and courteous customer service, and promoting loyalty programs.Key ResponsibilitiesCustomer Experience: Create a positive internal and external...

  • Logistics Coordinator

    3 weeks ago


    Palm Beach Gardens, Florida, United States Total Wine & More Full time

    Job Summary:As a Delivery Driver/Merchandiser with Total Wine & More, you will be responsible for providing exceptional customer service by greeting and establishing relationships with customers during deliveries. You will also follow all traffic and safety laws, operate vehicles safely, and maintain cleanliness standards in TWM vehicles. Additionally, you...