Administrative Professional

3 days ago

Joliet, Illinois, United States Hormann North America Full time

Job Title: Administrative Professional

Company Overview

Hormann North America is a leading manufacturer of high-quality garage doors, providing innovative solutions to the building industry while maintaining a reputation for quality, reliability, and integrity.

Job Description

We are seeking an experienced Administrative Professional to provide high-level administrative support to our executive team. This role requires strong organizational and communication skills, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

The successful candidate will be responsible for:

  • Executive Support: Providing day-to-day administrative assistance to the CEO and other senior leaders, including calendar management, travel coordination, and meeting preparation.
  • Correspondence Management: Handling inbound and outbound communications, ensuring timely responses and effective communication on behalf of the CEO.
  • Travel & Logistics: Coordinating domestic and international travel arrangements, focusing on efficiency and cost-effectiveness.
  • Meeting Coordination: Scheduling and organizing internal and external meetings, preparing agendas, distributing materials, and taking meeting minutes when necessary.
  • Document Preparation & Translation: Assisting in drafting, formatting, and editing reports, presentations, and other documents, as well as providing translation support for documents and communications from English to German and vice versa.
  • Project Management: Assisting with special projects, such as event planning, client presentations, and internal initiatives, ensuring timely and organized execution.
  • Confidentiality & Discretion: Handling confidential and sensitive information with discretion and professionalism.

**Requirements and Qualifications:**

  • 2-3 years of administrative experience, preferably supporting C-level executives or in a corporate environment.
  • Bilingual in English and German, with excellent written and verbal communication skills in both languages.
  • Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business software.
  • Familiarity with project management tools (e.g., Asana, Trello) and virtual communication platforms (e.g., Zoom, Teams) is a plus.

**Estimated Salary:** $45,000 - $60,000 per annum, depending on experience.

Benefits: Comprehensive benefit package including medical, dental, vision, life, and supplemental insurance plans, 401(k) with employer match, vacation and holiday pay, and opportunities for professional growth and development.

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