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Purchasing Officer

2 months ago

Vergennes, Vermont, United States Premier Mechanical Inc Full time

Position Overview

Premier Mechanical Inc is seeking a dedicated and strategic Purchasing Agent to enhance our procurement team. In this role, you will oversee purchasing operations, engage in supplier negotiations, and ensure timely delivery of high-quality goods and services. Your expertise in sourcing and cost management will be crucial to our organizational success. If you possess strong negotiation skills and a commitment to refining purchasing processes, we invite you to consider this opportunity.

Key Responsibilities:

  • Gather multiple quotes and negotiate optimal pricing and service agreements for materials.
  • Collaborate with accounts payable to resolve discrepancies in purchase orders and invoices.
  • Conduct thorough three-way matching of vendor invoices, receipts, and purchase orders.
  • Evaluate vendors and identify new suppliers as necessary, including the creation of a preferred vendor list.
  • Uphold and enforce purchasing policies and procedures.
  • Review bids, award contracts, and issue purchase orders accordingly.
  • Establish account/credit terms with suppliers.
  • Create a matrix outlining standard lead times for stock materials.
  • Maintain communication with vendors regarding order status and delivery timelines.
  • Ensure adequate stock levels for production needs.
  • Address and resolve vendor-related issues, including returns.
  • Update inventory records and receipts on a daily basis.
  • Manage an inventory system for maintenance supplies.
  • Prepare month-end inventory reports by the designated deadline.
  • Anticipate future purchasing requirements and associated costs.
  • Input daily purchase orders into procurement software and collaborate with project management to resolve discrepancies.
  • Provide a detailed spending report bi-weekly to the financial controller.
  • Submit projected inventory orders for the upcoming month.
  • Ensure tax-exempt customers are not charged sales tax.
  • Assist with special projects as they arise.
  • Coordinate with shipping and receiving to manage delivery schedules.
  • Conduct cycle counts of inventory based on necessity.
  • Foster a safe and organized work environment.
  • Perform additional tasks as required for efficient departmental operations.
  • Assess and select vendors based on price, quality, service, and availability.
  • Negotiate contracts and pricing with suppliers to secure favorable terms.
  • Develop and maintain strong relationships with suppliers for reliable supply.
  • Process purchase orders ensuring accurate documentation of specifications, pricing, quantity, and delivery schedules.
  • Monitor and manage inventory levels to guarantee material availability.
  • Collaborate with internal teams to forecast demand and coordinate deliveries.
  • Analyze market trends to identify new suppliers and products while forecasting price movements.
  • Conduct regular evaluations of supplier performance to ensure quality and service standards are met.
  • Ensure compliance with purchasing policies, procedures, and relevant regulations.
  • Resolve issues related to supply shortages, delivery delays, and quality discrepancies.
  • Implement cost-saving initiatives and strategies to enhance efficiency and reduce purchasing expenses.
  • Participate in trade shows and industry events to stay updated on new products and market conditions.
  • Maintain accurate records of purchasing activities, including supplier information and contracts.

Qualifications:

  • A degree in Business, Supply Chain Management, or a related field.
  • Previous experience in a purchasing role or similar capacity.
  • Comprehensive knowledge of sourcing and procurement methodologies.
  • Familiarity with purchasing software and databases.
  • Strong initiative and interpersonal communication skills.
  • Excellent communication and listening abilities, with a focus on understanding business needs.
  • Ability to prioritize tasks and manage competing demands effectively.
  • Demonstrated reliability, responsiveness, and integrity in the workplace.
  • Proficiency in supply chain and inventory management systems.
  • Understanding of market research, data analysis, and best practices in purchasing.
  • Exceptional negotiation skills with a track record of securing favorable terms.
  • Strong analytical capabilities for financial reporting and cost analysis.
  • Proficient in Microsoft Office Suite, particularly Excel.
  • Strong organizational skills and attention to detail.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Knowledge of relevant laws and regulations related to purchasing and procurement.
  • Preferred certifications such as CIPS or CPIM.

Compensation: Yearly Salary