Supply Chain Operations Specialist

3 weeks ago

Reston, Virginia, United States CareFirst BlueCross BlueShield Full time
Responsibilities & Qualifications

OBJECTIVE:
The Procurement Operations Coordinator will oversee the administration of procurement systems and the execution of strategic initiatives. This vital position will aid in establishing optimal practices for acquiring goods and services requested by various departments within the organization, ensuring compliance with audit controls during purchase order processing, and providing training on the Ariba tool.

KEY FUNCTIONS:
  • Manages the comprehensive schedule of departmental reports, including ongoing, prospective, and completed procurement projects, corporate initiatives, contract renewals, and project initiatives derived from procurement assessments of business requirements and structure.
  • Maintains precise and timely status updates for all procurement projects for routine activity reporting. Updates the master contract schedule with renewals well ahead of expiration dates. Participates in meetings with process stakeholders to facilitate planning and monitoring of procurement projects.
  • Assists management in ensuring compliance with audit controls, accurate processing of purchase orders, and provides Ariba training as necessary.
  • Monitors, evaluates, and reports on relevant metrics of process and performance to demonstrate value delivery and adherence to contract obligations.
  • Proactively examines and verifies the integrity of the system/data within the source-to-pay procurement system to guarantee proper system functionality and report accuracy. Offers troubleshooting expertise for the Source to Pay system to address inquiries and resolve issues at individual, departmental, and organizational levels. Identifies, recommends, and implements ongoing process enhancements for the source-to-pay system.
  • Provides mentorship and guidance to junior associates. Acts as the primary escalation point for inquiries related to the Procurement System, Invoicing, the Procurement Process, and the Diversified Program.
  • Monitors compliance with corporate policies regarding contracting and approvals. Ensures that current templates, processes, and resource documentation are accessible for all team members. Develops and revises the process manual and guides to keep procedures up to date.
  • Creates training materials and conducts training sessions for the team, business owners, and other internal and external stakeholders.
SUPERVISORY ROLE:
This position does not have direct reports but is expected to guide and mentor less experienced staff. May lead a team of matrixed resources.

QUALIFICATIONS:

Education: Bachelor's Degree in Business Administration or a related field OR, in lieu of a Bachelor's degree, an additional 4 years of relevant work experience is required in addition to the required work experience.

Experience: Minimum of 3 years in procurement operations and/or relevant professional experience.

Knowledge, Skills, and Abilities (KSAs):
  • Familiarity with procurement strategies, research methodologies, and analytical techniques.
  • Capability to identify, analyze, and resolve various issues.
  • Exceptional communication skills, both written and verbal.
Salary Range: $51,048 - $101,387

Salary Range Disclaimer:
The disclosed salary range estimate has not been adjusted for the applicable geographic differential associated with the location of the work. This compensation range is specific and considers factors such as the scope and responsibilities of the position, the candidate's work experience, education/training, internal peer equity, and market and business considerations. It is not typical for an individual to be hired at the top of the range, as compensation decisions depend on each case's facts and circumstances, including but not limited to experience, internal equity, and location. In addition to your compensation, CareFirst offers a comprehensive benefits package, various incentive programs/plans, and 401k contribution programs/plans (all benefits/incentives are subject to eligibility requirements).

Department:
Vendor Management

Equal Employment Opportunity:
CareFirst BlueCross BlueShield is an Equal Opportunity (EEO) employer. The Company is committed to providing equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

PHYSICAL DEMANDS:
The associate primarily works in a seated position while performing the duties of the role. Occasional walking or standing may be required. The hands are regularly used for writing, typing, and handling small controls and objects. Frequent communication is necessary. Weights up to 25 pounds may occasionally be lifted.

Sponsorship in the U.S.:
Must be eligible to work in the U.S. without sponsorship.

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