Administrative Coordinator
1 week ago
BELFOR Property Restoration is seeking a highly organized and detail-oriented Administrative Assistant to join our team.
The successful candidate will be responsible for providing administrative support in a fast-paced field office environment. Key duties include managing incoming mail and phone calls, directing them to the appropriate responsible party, and handling accounts payable, accounts receivable, job cost review, and payroll review as required.
The ideal candidate will have excellent communication and organizational skills, with the ability to maintain a high level of accuracy and attention to detail. They will also be proficient in using JD Edwards and BCS to maintain vendor lists and ensure compliance with vendor requirements.
Additionally, the successful candidate will be responsible for maintaining an organized workspace, creating new jobs in JD Edwards as required, organizing and maintaining up-to-date job files for estimator/general manager review, and ensuring timely reconciliation of AP statements.
Responsibilities:
- Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR practices, processes, and standards
- Timely creation of new jobs in JD Edwards as required
- Organizing and maintaining an up-to-date job file for estimator/general manager review
- Using JD Edwards and BCS to maintain vendor lists
- Ensuring compliance with vendor requirements
- Monthly reconciliation of AP statements
- Customer file maintenance; digital database and physical file system
- Attending BELFOR-sponsored operations and safety training courses as required
Requirements:
- Excellent communication and organizational skills
- Ability to maintain a high level of accuracy and attention to detail
- Proficiency in using JD Edwards and BCS
- Ability to work under time constraints to meet specific timelines
- Comprehensive understanding of customer service principles and practices
About BELFOR Property Restoration:
BELFOR Property Restoration is a leading provider of property restoration services. Our team of experts is committed to restoring not only property but also lives for those affected by disasters, large or small. We offer a wide range of benefit options, including 401(k), medical, dental, vision, disability, life insurance, employee assistance program, paid holidays, and paid time off.
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