Facilities and Maintenance Office Manager
3 weeks ago
The Facilities and Maintenance Office Manager position is a key role within Matson Terminals, Inc, responsible for overseeing the management of the storeroom and F&M office. This individual will directly supervise four storeroom clerks and two office clerks, ensuring the effective and efficient operation of the department.
Key Responsibilities- Provide administrative support to the Facilities and Maintenance Department Managers, ensuring seamless communication and coordination.
- Manage the input of F&M data into Matson's maintenance and other related systems, including payroll, equipment hours, and preventive service maintenance programs.
- Coordinate the development of the initial F&M budget, which includes Honolulu and Neighbor Islands, and revise it in conjunction with the Facilities and Maintenance Department Managers.
- Monitor budgets to ensure proper management control of company funds and develop and monitor the G&A budget.
- Manage the processing of invoices to ensure accountability for all maintenance and repair expenditures.
- Manage the production and distribution of required and appropriated reports for use in Honolulu and headquarters.
- Review OM & R contracts and invoices to ensure compliance with contract terms and rates, and update and monitor SOX compliance requirements.
- Manage the CY gate scales, elevators, buildings & yard maintenance, and other project management duties in support of the Facilities and Maintenance Department Managers.
- Manage the parts room and storage room activities, including purchase orders, scheduling, process flows, and approval processes, and coordinate quarterly physical inventory and controls.
- Apply financial controls and monitoring to meet General Accounting Practices.
- Leadership: demonstrated ability to lead people
- Ability to think ahead and plan
- Management: ability to organize and manage multiple priorities
- Problem analysis and problem resolution at a functional level
- Excellent interpersonal and communication skills
- A strong team player
- Computer proficiency
- Project management experience
- General accounting practices
- Ability to work with union labor
- Budget development and monitoring
- Payroll and timekeeping requirements
- College degree in business/accounting or equivalent
- Must have or be able to obtain and maintain a TWIC card
- Sitting 50 minutes per hour
- Walking 20 minutes per hour
- Standing 20 minutes per hour
- Lifting 25 lbs.
- Other: may require travel for meetings on Neighbor Islands and the Continental United States.
The annual salary range for this position in Hawaii is $89,400 - $121,620. The salary offered will depend upon qualifications and other operational considerations.
At Matson, we're committed to building a unified team that maintains our values of trust, integrity, and reliability. We welcome diverse perspectives and people who think rigorously and thoughtfully challenge assumptions.
Matson is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, AIDS/HIV status, gender identity, gender expression, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
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