AP/AR Clerk

3 weeks ago

Rockville, Maryland, United States Mele Accociates Full time
Job Summary

We are seeking a highly skilled AP/AR Clerk (Hybrid) to join our team at MELE Associates, Inc. This role will be responsible for supporting the accounts payable team by routing incoming invoices through the approval workflow, entering invoices into Costpoint, and preparing voucher cover pages.

Key Responsibilities
  • Support the accounts payable team by routing incoming invoices through the approval workflow to ensure proper approval.
  • Enter invoices into Costpoint, prepare voucher cover pages, verify coding accuracy, and compile and submit vouchers for approval.
  • Participate in issuing payments to vendors and employees.
  • Reconcile corporate credit card expense reports, ensuring receipt amounts are accurately recorded.
  • Issue and track travel authorizations and reconcile prepaid travel expenses.
  • General accounting reconciliations and discrepancy resolutions.
  • Review and prepare project-based invoices, ensuring billing data is accurate and complete.
  • Verify proper coding to expenses charged through the billing process.
  • Resolve billing issues, such as discrepancies or disputes, through communication with clients and stakeholders.
  • Process daily cash receipts and make banking deposits as needed.
  • Monitor and follow up on outstanding invoices to ensure timely client payments.
  • Respond to client, vendor, and employee inquiries with exceptional customer service.
  • Maintain accurate and complete billing records and reports.
  • Assist with other accounting and finance functions as needed.
Requirements
  • Degree in a related field or 4 years of related experience.
  • 2 years of accounting office experience.
  • Experience with Costpoint strongly preferred.
  • Strong analytical, problem-solving skills, and meticulous attention to detail.
  • Working knowledge of Adobe Pro, Microsoft Outlook, and Excel.
  • Extensive attention to detail and organization in physical and digital environments.
  • Ability to handle a fast-paced environment and often changing priorities.
  • Strong commitment to seeing a task through to completion.
  • Excellent verbal and written communication skills.
  • Customer service-driven attitude.
Benefits
  • Hybrid remote/office work environment.
  • Employer-paid, high-quality employee medical, dental, and vision care.
  • Low-cost family health care offered.
  • 11 federal holidays and 3 weeks' vacation.
  • 401(k) with generous employer match.
  • Cross-training opportunities.

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