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Accounting Specialist

2 months ago

St Augustine, Florida, United States MAY Management Full time
Job Description

Now Hiring Accounting Specialist.

Schedule: TBD

Pay type: Hourly/Non-exempt $20hr-$23hr.

Location: Remote.

About Us:

MAY Management Services, LLC., has been a leader in professional association management for over 34 years. Established in November 1988, we are dedicated to providing exceptional management services for homeowner, condominium, and commercial properties.

Key Responsibilities:

Financial Reporting:

  • Record and categorize expenses, ensuring accurate journal entries and necessary reclassifications.
  • Generate monthly financial statements, including balance sheets, income statements, and fund balance changes.
  • Conduct reconciliations for bank accounts and certificates of deposit.
  • Maintain organized financial documentation and reports for internal and external review.
  • Prepare financial reports for distribution and ensure quality control prior to client delivery.

Accounts Payable:

  • Evaluate check requests for accuracy in coding and vendor details.
  • Process invoices not handled by the management team.
  • Oversee data entry and ensure accurate posting of accounts payable batches.
  • Monitor outstanding checks and ensure timely processing to avoid late fees.
  • Facilitate the distribution of payments to vendors.

Accounts Receivable:

  • Record assessments and fees accurately to the appropriate accounts.
  • Generate and send monthly invoices to unit owners.
  • Manage collection activities and maintain communication with delinquent accounts.
  • Prepare and distribute past due notices and special assessment invoices.

Additional Responsibilities:

  • Update owner account information and maintain accurate records.
  • Coordinate with community managers regarding insurance renewals and policy updates.
  • Process warranty deeds and send welcome letters to new owners.

Year-End Duties:

  • Supervise and mentor junior staff, providing training and performance feedback.
  • Prepare budget projections and ensure accuracy in financial reporting.
  • Assist auditors with necessary documentation and reports.

Beginning of the Year Tasks:

  • Close year-end accounts following established procedures.
  • Ensure compliance with tax obligations in a timely manner.

Qualifications:

  • Associate's degree in Accounting or equivalent experience.
  • Minimum of three years in general ledger, accounts payable, and accounts receivable.
  • Proficient in financial software and Microsoft Office applications.

Skills:

  • Strong integrity and professionalism.
  • Excellent organizational and prioritization abilities.
  • Effective communication skills, both written and verbal.
  • Ability to work independently and manage a diverse workload.

Benefits:

  • Competitive compensation.
  • Medical, dental, and vision coverage.
  • Life insurance and disability benefits.
  • Access to virtual healthcare services.

Disclaimer:
This job description is not exhaustive and may be subject to change as business needs dictate. This description does not constitute a contract of employment.