Site Data Entry Coordinator

1 week ago

Beaumont, Texas, United States AXG Contracting Full time
Job Summary

We are seeking a highly skilled and organized Administrative Support Specialist to join our team at AXG Contracting. The successful candidate will provide administrative support to our Site Construction Director and other executive-level staff, ensuring seamless day-to-day operations.

Key Responsibilities
  • Provide administrative support to the Site Construction Director and other executive-level staff, including clerical activities and related tasks.
  • Anticipate and meet the needs of the Site Construction Director, acting proactively to bring together appropriate people and resources to support leadership in addressing issues.
  • Provide information to the project and plant Leadership Team to enable consistent decision-making, serving as a liaison between other parties and the Site Project Manager and Plant Manager.
  • Arrange meetings, develop itineraries and agendas, book transportation, arrange meals, lodging, and meeting accommodations.
  • Manage calendars, calls, and other appointments, resolving scheduling conflicts.
  • Exercise independent judgement and discretion on sensitive and confidential projects and assignments.
  • Prepare and transmit correspondence, presentations, charts, tables, and other memoranda using MS Word, Excel, PowerPoint, and Outlook, ensuring documents are error-free and grammatically correct.
  • Enter project cost data into company software.
  • Provide overviews of cost and WBS elements to the Site Construction Director.
  • Enter purchase requisitions on behalf of the site construction team and Site Construction Director.
  • Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining corporation of others, monitoring progress, problem-solving, and adjusting plans.
  • Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations.
  • Improve quality results by studying, evaluating, and re-designing processes, suggesting and implementing changes.
  • Manage and retain files, documentation, and other important records up-to-date and current, ensuring confidentiality.
  • Provide occasional administrative support to other staff as directed.
Requirements
  • High school diploma or equivalent required.
  • Bachelor's Degree, highly preferred or equivalent experience required.
  • Experience supporting executive-level staff.
  • Past SAP experience is preferred.
Preferred Qualifications
  • Advanced administrative skills and knowledge.
  • Superior verbal/written skills and presentation skills.
  • Ability to manage multiple, rapidly evolving priorities in a dynamic, high-growth operation with professionalism and confidentiality.
  • Personable, self-directed, collaborative.
  • Excellent interpersonal relationship building.
  • Ability to promote process improvement.
  • Detail oriented and highly organized.
  • Proactive and independent with the ability to take initiative.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Must have strong computer skills and be proficient in Microsoft Suite (Outlook, Word, Excel, and PowerPoint).
  • Strong analytical and problem-solving skills.
  • Good punctuation, spelling, grammar, and attention to detail a must.
  • Highly dependable.

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