Accounting Administrator

3 weeks ago

Salisbury, Maryland, United States MEI Rigging & Crating Full time
Job Summary

The Accounting Administrator will be responsible for coordinating accounting administration and operational functions, including compiling information between the job tracking system and the corporate accounting system. This position may provide specific support to one regional office, involving essential job responsibilities unique to that office, such as monthly performance reports, financial analysis, or expense variance review.

Key Responsibilities
  • Vendor Invoice Processing: Process vendor invoices with accuracy and submit them to Corporate AP for timely remittance.
  • Employee Credit Card Transactions: Perform reconciliation and retention of employee credit card transactions and related documentation.
  • New Vendor Setup: Obtain necessary information for new vendor setup, collect applications for credit from new customers, and submit to Corporate AR for credit determination.
  • Data Entry: Perform accurate data entry into accounting systems to track and monitor purchased materials, services, or goods.
  • Discrepancy Identification: Identify discrepancies, communicate issues with internal and external managers, and work with vendors to correct or escalate if necessary.
  • Purchase Orders: Create purchase orders and/or requisitions for job-related materials and services when requested by management.
  • AR Aging: Review AR aging to ensure compliance with Company and/or customer specifications and initiate collection efforts as required.
  • Customer Files: Maintain accounts receivable customer files and related records, process and deliver customer invoices, and retain customer files and invoice information.
  • Month-End Closing: Assist with month-end closing responsibilities and work to meet all month-end/close deadlines.
  • Cash Receipts: Handle cash receipts according to policy, including merchant processing of AR credit cards.
  • Office Supplies: Assist with ordering of office, janitorial, and kitchen supplies using approved purchasing processes.
  • Front Office Reception: Perform front office reception duties, including receiving and transferring incoming telephone calls and greeting and directing visitors.
  • Clerical Duties: Perform general clerical duties such as copying, scanning, filing of records, processing incoming and outgoing mail.
Requirements
  • Education: High school diploma or equivalent; Associate degree or higher in accounting, business, finance, or similar highly preferred.
  • Experience: Minimum two (2) years' experience of recent, successful office accounting (AR, AP, bookkeeping) experience is preferred.
  • Skills: Good to excellent knowledge of Microsoft Office Suite, including Word, Outlook, and PowerPoint; advanced Excel and data entry skills with excellent typing speed and accuracy necessary.
  • Understanding: Understanding of insurance as it relates to vendors, 1099 compliance, and independent contractor requirements.
  • Communication: Excellent written and oral communication and interpersonal skills with internal and external stakeholders and all levels of staff.
  • Organizational: Excellent organizational and prioritization skills; detail-oriented, manages time efficiently, and has the ability to multi-task successfully.
  • Discretion: Effectively able to maintain discretion and confidentiality of sensitive information as appropriate, safeguards vendor and customer information.
  • Problem-Solving: Exceptional problem-solving skills.
  • Time Management: Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor.

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