Office Operations Specialist

2 days ago


La Verne, California, United States University of La Verne Full time

About the Role

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We are seeking an experienced Business Services Manager to oversee the business and financial operations of the dean's office and college at the University of La Verne.

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As a key member of our team, you will be responsible for coordinating accounting, bookkeeping, and other administrative functions, ensuring accurate budget reports and managing receivables, accounts payable, and other business accounts.

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Key Responsibilities

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  • Develop, maintain, and analyze budget reports; track budget changes.">
  • Maintain, manage, and reconcile receivables, accounts payable, budgets, and other business accounts.">
  • Support academic units in establishing and maintaining accurate shadow budget spreadsheets.">
  • Process timesheets and assist with FLAC.">
  • Initiate and process requisitions for purchases; prepare administrative documents such as pay advices and other forms of paperwork.">
  • Assist academic units and grants with accounting-related functions.">
  • Coordinate office travel and provide oversight of unit travel.">
  • Prepare daily, monthly, quarterly, annual, and special reports.">
  • Verify the accuracy of accounting data and entries.">
  • Research dean's office and college accounts as required.">
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Requirements

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  • Knowledge of university fiscal regulations, policies, and procedures.">
  • Knowledge of bookkeeping and accounting procedures and methods, and ability to apply them to specific situations.">
  • Skill in using computer applications including spreadsheet, database, presentation, and word processing software.">
  • Ability to learn office and university-specific software.">
  • Ability to compile, organize, interpret, and communicate accounting data and results in a concise format.">
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Compensation and Benefits

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The estimated annual salary for this position is $43,800 - $62,700, depending on experience. Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University's 403B retirement plan, and a generous time off plan.



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