Administrative Support Specialist
2 months ago
The Administrative Support Specialist will provide administrative functions and activities through the organization to ensure efficient operations of the departments/offices. Supports the organization through a variety of tasks related to organization. This position will be at the reception desk on Monday through Friday in addition to the administrative functions of the role.
Key Responsibilities- Communication and Reception
- Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
- Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
- Administrative Support
- Performs clerical duties such as filing, typing, and copying documents.
- Contributes to team effort by accomplishing related results as needed.
- Mail and Supply Management
- Receives, sorts, and routes mail.
- Maintains and organizes front desk supplies, mailroom supplies, including postage.
- Security and Maintenance
- Ensures security of lobby/reception area.
- Maintains welcome sign and front lobby.
- High school diploma or equivalent.
- Demonstrated knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, Excel).
- Organizational, time management, and reporting skills.
- Ability to work well under pressure and priority situations.
- Professional demeanor.
- Reliable - meets deadlines.
- Team player.
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