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Document Control Specialist
2 months ago
About the Job
This position is located in the U.S. Department of the Interior and is responsible for assisting in the analysis and assessment of records management functions and processes.
Key Responsibilities
- Assist in the analysis and assessment of records management functions and processes, including electronic and paper document flow patterns, and suggest changes and improvements to work processes and optimize document processing/accessibility.
- Assist in establishing guidelines for receiving, creating, maintaining, accessing, retrieving, and using agency records within National policies and requirements.
- Assist the Records Administrator with record identification; determine appropriate media; perform inventories; classify and document records for audits.
- Prepare training guides and materials in support of the Records Administrator training of managers, users, and custodians on records processes, procedures, and guidelines, including electronic record keeping.
- Adhere to the Federal Records Act, Departmental Manuals, policies and requirements, NARA regulations, court decisions/legislation to implement records policy and provide technical guidance/administrative support.
- Prepare and/or provide administrative support developing flow charts and/or procedural handbooks ensuring the control and accessibility of documents for employees and the public.
- Analyze current record processes, including electronic and paper flow patterns, to improve processes to control and optimize document processing and accessibility. Work with field offices on records management functions.
- Coordinate with NARA, and other entities on records access, exchange, recovery, and life cycle management. Ensure tribal records are managed according to DOI policies.
- Ensure compliance with records policies, procedures, standards, including program integrity through periodic reviews and evaluations.
- Provide support to the State FOIA Specialist in interpreting and applying laws, regulations, policies, and guidance to provide access to Federal agency records and information, while ensuring protected information is appropriately disclosed.
Requirements
Conditions of Employment
- U.S. Citizenship is required.
