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Virtual Executive Assistant

2 months ago

Columbia, South Carolina, United States Mass Markets Full time

Job Summary

We are seeking a highly organized and detail-oriented Virtual Executive Assistant to join our team at Mass Markets. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers.

Key Responsibilities

  • Manage complex and busy schedules
  • Perform planning, logistics, and operations work
  • Provide comprehensive administrative support
  • Coordinate individual and group travel
  • Handle confidential and sensitive information with discretion
  • Provide administrative support in various capacities, including data entry, project completion, event planning, filing, mail handling, and correspondence processing
  • Organize meetings and summits from start to finish
  • Screen phone calls, prepare correspondence and documents, process bills, and maintain records
  • Perform various errands as needed
  • Create and maintain personal action items, to-do lists, and follow up on tasks
  • Be comfortable with Chief of Staff-level duties and/or project management
  • Be comfortable with procurement and/or logistics-level duties

Requirements

  • Proven experience as an Executive Assistant or Personal Assistant (preferably in a BPO environment)
  • Excellent command of English
  • Ability to handle confidential information with discretion
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multitask
  • High-speed internet connection (download speed of 20Mbps+)

Compensation and Benefits

Standard starting compensation is commensurate with experience. Yearly reviews are conducted based on tenure and performance.

Work Environment

This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks, reach in any direction, raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds.

Conditions of Employment

  • Must be authorized to work in the country in which the job is based
  • Must be willing to submit to a Level II background and/or security investigation with a fingerprint
  • Must be willing to submit to drug screening

Reasonable Accommodation

It is the policy of Mass Markets to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause undue hardship.

Equal Opportunity Employer

Mass Markets is an equal opportunity employer and welcomes diversity in the workplace. We do not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.