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Senior Payroll Specialist

2 months ago

Sidney, Ohio, United States Copeland Full time
About Us

Copeland is a leading provider of compression products, electronics, software, and solutions across various applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR). Our mission is to create sustainable and efficient spaces through innovative technologies.

Job Summary

We are seeking a highly skilled Senior Payroll Specialist to join our Regional Payroll team. As a key member of our team, you will be responsible for processing payroll in the United States and Canada using ADP GlobalView and Celergo payroll software, Workday HRIS system, UKG Kronos time and attendance software, and other 3rd party inbound and outbound vendors.

Key Responsibilities
  • Utilize the payroll system to accurately calculate and process multiple pay frequencies (weekly, bi-weekly, semi-monthly).
  • Maintain accurate record keeping and supporting spreadsheets and documents for all filings and payments.
  • Provide regular customer service and promptly address Tier 2 employee inquiries and resolve any payroll-related discrepancies.
  • Complete internal and external reporting to ensure compliance and regulatory requirements are met.
  • Ensure specific compliance requirements are administered timely, including DOL, IRS, FLSA, Federal & State regulations, garnishments, levies, court orders, company policy, direct deposit, W-4, escheated property, audits, internal procedures, and record retention.
  • Complete quarter-end and year-end balancing, year-end documents, and annual filings.
  • Identify opportunities for process improvement to enhance payroll efficiency, accuracy, and compliance.
  • Serve on cross-departmental teams and provide payroll support for project teams.
Requirements
  • Bachelor's degree in accounting, finance, human resources, or equivalent experience in accounting, finance, and/or human resources.
  • 5+ years of experience in payroll processing.
  • Knowledge of global payroll processes, labor laws, taxation, and statutory compliance.
  • Proficiency in payroll and time-keeping systems, such as Workday, ADP GlobalView, and Celergo, and UKG Kronos.
  • English fluency in verbal and written communications.
  • Proven experience working across multiple countries to process payroll.
  • Ability to clearly articulate messages with all levels in the organization, including breaking down complex topics for target audiences.
  • Ability to prioritize workload and provide timely follow-up and resolution.
  • Demonstrate an elevated level of integrity, discretion, and confidentiality.
  • Strong communication, customer service skills, friendly, and professional attitude.
  • Strong Microsoft Excel skills.
What We Offer

Copeland offers a competitive benefits package, including medical insurance plans, dental and vision coverage, 401(k), and flexible time off plans, including paid parental leave, vacation, and holiday leave. We also provide a hybrid work option and core hours.

Equal Opportunity Employer

Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability, or protected veteran status.