Database Manager

4 weeks ago

Richmond Heights, Virginia, United States Collegiate School Full time
Job Summary

Collegiate School seeks a highly skilled and detail-oriented Database Manager to join our Development office. As a key member of our team, you will be responsible for managing our information systems, ensuring the integrity of our Raiser's Edge database, and providing exceptional support to our Alumni and Development Office.

Key Responsibilities
  • Manage all aspects of gift processing and ensure the accuracy of our Raiser's Edge database.
  • Process gifts, prepare batches, and generate receipting and gift acknowledgement letters for the Development Office and the Head of School.
  • Oversee memorial and honorary gifts, serving as the primary point of contact.
  • Manage data entry for constituent records in Raiser's Edge and Paw Net, including address and contact updates, deaths, marriages, births, business information, relationships, and returned mail.
  • Create strategies to obtain accurate email and cell phone information.
  • Manage entry of affinity coding, including student awards, college relationships, athletic and club affiliations, volunteer information, and Green and Gold student tracking on records.
  • Support the Associate Director of Development with special projects, such as Blackbaud data health, prospect research needs, and benchmark reporting.
  • Maintain a close working relationship with the Business Office to balance accounts, resolve issues, assist with audits, and complete annual surveys.
Reporting and Research Duties
  • In coordination with the Associate Director of Development, enter new students and families into Paw Net and Raiser's Edge in late spring and flip the database in the summer.
  • Assist team members with pulling information for event invitation and mailing lists, class lists for reunions, legacy lists, and other office needs.
  • Prepare and maintain donor profiles for the Chief Development Officer and Head of School.
  • Assist the Associate Director of Development with prospect research and screening.
  • Create and maintain dashboards and reports to track and analyze departmental initiatives, such as annual giving, planned gifts, reunion giving, matching gift challenges, events, networking, campaign volunteers, prospect management, and more.
  • Prepare and submit annual reporting for benchmarking purposes, such as Index and DASL.
Requirements
  • Bachelor's Degree
  • Minimum 3 years fundraising or office experience with a focus on data
  • Commitment to diversity, equity, and inclusiveness, including collaboration, staffing, and programming
  • Ability to build strong relationships with colleagues, alumni, parents, and friends by creating a caring and inclusive community
  • Passion for independent school education
  • Understanding and belief in Collegiate's mission and goals
  • Strong written, verbal, and interpersonal skills
  • Strong technology skills, including Google Docs, Microsoft Word, Excel, and PowerPoint
  • Experience in Blackbaud Raiser's Edge or other Relationship Management System (RMS)
Competencies
  • Excellent communication skills with the ability to communicate the School's shared purpose
  • Proven cross-cultural competency skills demonstrating self-awareness, awareness of others, and the ability to adopt inclusive perspectives, attitudes, and behaviors
  • Demonstrates a strong commitment to a servant leadership model focusing on the growth and development of the team
  • Understands the big picture and handles areas of responsibility in a manner consistent with the School's mission and values
  • Meets deadlines, demonstrates effective use of time, and handles multiple assignments simultaneously
  • Understands the need for growth and is receptive to constructive feedback
  • Maintains confidentiality at all times
About Collegiate School

Collegiate School is a co-educational, independent day school located in Henrico County, within 20 minutes of downtown Richmond, Virginia, for students in Junior Kindergarten through 12th grade.

For more than 100 years, Collegiate has nurtured inquisitive thinkers, responsible citizens, and compassionate leaders.

Grounded in the values that have sustained it over the course of more than a century, Collegiate provides its nearly 1,700 students with an engaging academic environment dedicated to preparing them for a globally connected and changing world.

The essence of Collegiate School is the richness of relationships among students, faculty, parents, administrators, and alumni in a dynamic learning community with high personal and academic expectations.

This exceptional educational environment enables students to develop their potential for intellectual growth, leadership, and service.

Collegiate School is well-regarded for developing students into citizens who lead, serve, and shape the world.

We do so with the help of a caring faculty and staff who also have opportunities to lead, serve, and shape the world, through the young lives they touch.

The School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, gender, pregnancy or related pregnancy condition, childbirth or related medical conditions including lactation, age, religion, national origin, ancestry, sexual orientation, gender identity, disability, veteran or military status, marital status, genetic information, traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists, or any other status protected by applicable law.

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