Patent Prosecution Legal Secretary Assistant

8 hours ago

Palo Alto, California, United States Adams & Martin Group Full time

Adams & Martin Group is a prestigious law firm in San Francisco seeking an experienced Patent Prosecution Legal Secretary for a full-time role. This position offers excellent benefits and requires strong administrative support for attorneys and paralegals.

Key Responsibilities:
  • Prepare and file patent application documents, ensuring accuracy and compliance with regulations.
  • Draft Office Action shells and client reports, maintaining confidentiality and attention to detail.
  • Conduct patent research and obtain necessary documents, utilizing knowledge of legal terminology and electronic resources.
  • Track patent application statuses and prepare complex Excel spreadsheets, analyzing data and identifying trends.
  • Manage client billing and coordinate invoicing processes, ensuring timely payment and resolving any issues.
  • Provide confidential administrative support and manage calendars, coordinating meetings and appointments.
  • Assist with correspondence and communication with clients and vendors, responding to inquiries and resolving concerns.
  • Handle travel and expense reconciliation, accurately processing reimbursement requests.
Qualifications:
  • A high school diploma is required; some college or PLS Certification is preferred.
  • At least 5 years of experience in a law firm or related environment are necessary.
  • Familiarity with legal terminology, electronic invoicing, and patent processes is essential.
  • Strong organizational skills and attention to detail are crucial for success in this role.
  • Proficiency in Microsoft Office Suite and legal software is required.
  • The ability to multi-task and work independently as well as part of a team is vital.
  • A COVID-19 vaccination is required, subject to accommodation.

Estimated Salary: $80,000 - $110,000 per year, depending on experience and qualifications. A hybrid schedule of 3 days in-office and 2 days remote is offered, along with a standard 5-day workweek and potential for additional hours as needed.

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