Car Dealership Office Assistant

5 days ago


Hinsdale, Illinois, United States Continental AutoSports Full time
Job Title: Car Dealership Office Assistant

We are seeking an experienced Office Assistant/Receptionist to join our team at Continental AutoSports. As a key member of our office staff, you will be responsible for providing exceptional customer service, managing administrative tasks, and maintaining a positive and professional work environment.

Responsibilities:
  • Answer multi-line switchboard and greet customers in person
  • Direct customers to the correct department and communicate with callers and visitors in a professional and friendly manner
  • Update customer records and collect payments, cash, check, wire, and credit card
  • Typing memos, correspondence, reports, and other documents
  • Reconcile and prepare daily deposits, reconcile and process daily credit card transactions
  • Enter and finalize payments/receipts and update receivable ledger
  • Maintain sales tax exemption information and accounts payable reconciliation
  • Accounts receivable reconcile, send statements, and accept payments
  • Record, maintain, and process 1099 forms and reports
Requirements:
  • Dealership experience, CDK accounting system (minimum 1 year required)
  • Detail-oriented, organized, and able to multitask
  • Word and Excel knowledge
  • 10-key calculator
  • Excellent communication skills
  • Outgoing and positive demeanor
  • Punctual with the ability to work 9:30am-6pm
  • Able to clear a pre-employment background check
  • Maintain a professional appearance
Benefits:
  • Hours: Monday - Friday 9:30am – 6:00pm
  • Hourly rate: based on experience level
  • Excellent Health, Dental, Vision, and Life Insurance benefits
  • Eight paid holidays
  • PTO
  • 401K retirement program with employer matching after 1 year
  • Excellent work environment


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