SAS Secretary IV Position in Windsor County State's Attorney's Office

4 weeks ago

White River Junction, Vermont, United States State of Vermont Full time
Job Summary

The Windsor County State's Attorney's Office is seeking a highly organized and dependable individual to fill a SAS Secretary position, providing secretarial support to the State's Attorney's staff.

Key Responsibilities
  • Advanced clerical work and secretarial support to the State's Attorney, Deputy State's Attorneys, and other staff.
  • Prepare letters, correspondence, forms, and documents.
  • Answer telephone, emails, and in-person inquiries; handle or refer requests for assistance in accordance with policies.
  • Significant amount of photocopying, filing, calendaring, sorting, distributing, and mailing work.
  • Data entry into SAS case management system.
  • May assist with schedules, monitoring calendar, and approaching deadlines to alert SA, DSA, and Victim Advocate staff.
Requirements
  • High School diploma, GED, or completion of vocational/technical training program in office administration, and a minimum of 2 years of secretarial experience in a professional office setting.
  • Associates or Bachelor's degree in business, accounting, office administration, or other relevant field, and demonstrated skills as listed in KSA's.
  • Ability to develop a working knowledge of Vermont's court procedures.
  • Ability to learn and use the SAS and other agencies' IT system(s).
  • Ability to follow instructions and accurately perform work tasks.
  • Ability to compose correspondence with accurate spelling, grammar, and punctuation expected.
  • Must be able to data enter, scan, and file documents.
  • Typing speed of 40 wpm.
  • Ability to make correct and timely decisions.
  • Must demonstrate excellent interpersonal skills.
  • Must maintain strict confidentiality of information and data relating to all cases and SA office work, and adhere at all times to state and federal confidentiality policies.
Working Conditions

Duties are normally performed in an office setting; limited travel may be required (e.g., post office, court, training) for which private means of transportation must be available.

Duties require prolonged periods of typing and sitting. Pressure from deadlines, workload, and constituents can be expected. Work outside normal hours may occur on infrequent occasions.

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