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External Audit Program Manager

2 months ago

Madison, Wisconsin, United States Promega Full time

JOB OBJECTIVE:
Oversee and enhance a comprehensive program for all stages of external audits, including inspections by customers and regulatory authorities.

CORE RESPONSIBILITIES:

  • Directs and refines the External Audit facilitation program along with its associated workflows.
  • Acts as the primary contact for organizing and conducting external audits.
  • Key contributor responsible for ensuring the site maintains audit readiness at all times. Regularly conducts mock audits, identifies areas for enhancement, and monitors improvement initiatives to completion.
  • Develops and maintains documentation for the external audit process to ensure ongoing program effectiveness.
  • Collaborates with essential stakeholders to create training materials for employees regarding external audit procedures. Provides training on processes and assigned duties as necessary.
  • Represents Promega positively in discussions and interactions with partners, vendors, or clients as required.
  • Records information in the eQMS and ensures activities are tracked to completion. Works collaboratively to ensure actions are satisfactorily completed ahead of deadlines.
  • Understands and adheres to ethical, legal, and regulatory standards relevant to our operations.
  • Collaborates with management on urgent or critical business activities.
  • Exhibits decision-making capabilities and sound judgment in daily responsibilities, effectively managing interpersonal dynamics and resolving conflicts constructively.
  • Demonstrates inclusivity through actions and is responsible for maintaining a safe work environment. Acts with kindness, curiosity, and respect for others.
  • Incorporates Promega's 6 Emotional & Social Intelligence (ESI) core principles into daily activities.
  • Understands and complies with ethical, legal, and regulatory standards relevant to our operations.

KEY QUALIFICATIONS:

  • Bachelor's degree (or equivalent experience) with at least 5 years of relevant industry experience.
  • Proficient in computer skills, including Microsoft applications such as Excel, PowerPoint, Word, Outlook, Teams, etc.
  • Exceptional written and verbal communication skills, including experience in formal presentations. Ability to effectively communicate and collaborate with individuals possessing diverse scientific, business, and organizational expertise.
  • Outstanding organizational and prioritization abilities; capable of managing multiple tasks independently and readily adapting to changes in workload or priorities.

PHYSICAL REQUIREMENTS:

  • Ability to work with computers.
  • Ability to remain stationary for extended periods.
At Promega, we value diversity and strive to create an inclusive workplace.

We are proud to be an Equal Opportunity Employer, making employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected class.

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