Executive Director of Facilities and Space Planning

3 days ago

Chicago, Illinois, United States The University of Chicago Full time
About the Role

The University of Chicago is seeking an experienced Executive Director of Facilities and Space Planning to join our team. As a key member of our Physical Sciences Division, you will be responsible for overseeing facility operations, equipment inventory, space planning and management, shipping/receiving dock operations, and cylinder gas delivery on behalf of the Physical Sciences Division.

Key Responsibilities
  • Lead the development of an appropriate strategy and organizational structure for the oversight of all PSD facilities.
  • Develop a system for overseeing and tracking asset management, working closely with the Director of Grants & Contracts to ensure compliance with tagging, tracking, and disposal of assets.
  • Work in partnership with the Deputy Dean for Infrastructure to lead the Division, providing strategic leadership and guidance to the Dean, Department Chairs, and Institute Directors when considering the space needs of new faculty hires.
  • Oversee and manage the Facilities Operations Manager to deliver the highest level of services for PSD building occupants.
  • Oversee and manage the Dock Manager and team of dock workers to deliver the highest level of shipping, receiving, and delivery services to our departments.
  • Work with the Dock Manager to establish goals, processes, and tracking mechanisms to support overall shipping/receiving function.
  • Work closely with the Dock Manager to develop and monitor shipping and receiving procedures for efficient delivery of goods through facilities.
  • Together with the Deputy Dean for Infrastructure, supervise and oversee the work of the Director of Design and Construction, supporting the planning and coordination of research renovations and maintenance issues.
  • Provide operational and strategic oversight of all PSD facilities on campus, supervising building managers and working closely with department managers to ensure each facility has appropriate oversight of all operations, maintenance, and projects.
  • Interface with Facilities Services Operations, PSD building managers, and PSD Leadership in the development of the PSD Basic Services Agreement (BSA) on an annual basis.
  • Develop and oversee implementation of tools to measure client satisfaction.
  • Plan future capital projects, including swing space and equipment move issues, and work with individual departments to bring consensus to planned changes.
  • Provide various reports to PSD Leadership detailing space costs, including Facilities Services Basic Services.
  • Oversee and coordinate recommended changes involving new equipment/software purchases and installation and tagging of the new equipment.
  • Set and manage priorities for each director and manager, and allocate support services to each manager as workloads change.
  • Contact department personnel and building managers to inform them of new operational requirements or changes in maintenance services.
  • Schedule and coordinate building utility shutdowns with the building occupants and facility services.
  • Assist with the relocation of faculty and their research from one space to another, including developing logistic plans and coordinating the transfer of specialty scientific equipment and/or hazardous materials.
  • Create and maintain graphic information for presentations and communicate information in a variety of formats.
  • Work with the team to update divisional space information semiannually, recording occupants, space type, space condition, and departmental information.
  • Update space data information to assist in the annual space audit and indirect cost for research.
  • Interface with PSD Department personnel and external delivery organizations to correct shipping and receiving problems.
  • Resolve billing, delivery, and tracking issues with the dock manager, PSD's Local Business Center, and the vendor.
  • Manage managers and professional staff, establishing performance goals, allocating resources, and assessing policies for direct subordinates.
  • Execute functional business plans and contribute to the development of the strategic mission and priorities for facilities services.
  • Recommend and manage the execution of operating practices and procedures for effectiveness and efficiency.
Requirements
  • Minimum requirements include a college or university degree in a related field.
  • Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
  • Preferred qualifications include a Bachelor's degree, experience supervising a diverse range of professionals in building management, operations support, and design and construction planning, and experience managing research laboratories, laboratory equipment, facilities of similar size and scope.
Preferred Competencies
  • Understanding of complex mechanical, electrical, plumbing, heating, ventilating, and HVAC support systems.
  • Demonstrated ability to understand construction documents.
  • Knowledge and experience working in chemistry and physical sciences laboratory, understanding of the equipment used in these types of laboratories, and the ability to aid in resolving facility-related issues within these laboratories.
  • Knowledge of relevant building systems and maintenance techniques.
  • Ability to read and interpret documents such as blueprints, safety rules, operating and maintenance instructions, and procedure manuals.
  • Strong interpersonal skills, ability to engage effectively with graduate students, post-docs, faculty, and staff.
  • Ability to manage multiple projects simultaneously, set priorities, and meet deadlines.
  • Ability to work independently with a high degree of initiative and as part of a team.
  • Excellent problem-solving skills.
  • Ability to deal effectively with multiple campus constituencies.
  • Strategic leadership skills.
  • Supervisory skills.
  • Analytical skills.
  • Decision-making skills.
  • Verbal and written communication skills, including the ability to speak to a diverse range of staff, faculty, contractors, and other professionals with varying education and backgrounds.
  • Strong customer service skills.
  • Strong negotiation skills.
  • Proficiency with computers.
  • Knowledge of project management software.

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