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Senior Legal Secretary

2 months ago

California, United States Considine Search Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant - Legal to join our team at Considine Search. As a key member of our support staff, you will provide exceptional administrative support to our legal team, ensuring the smooth operation of our office and the delivery of high-quality services to our clients.

Key Responsibilities
  • Office Administration
    • Coordinate and maintain effective office procedures and efficient workflow
    • Comply with policies and procedures set by the employer
    • Establish and maintain harmonious working relationships with supervisors, co-workers, clients, etc.
  • Scheduling and Coordination
    • Schedule client meetings and conference calls
    • Arrange business itineraries and coordinate lawyers' travel arrangements
    • Process travel reimbursements
    • Maintain calendar and due dates for lawyers as required
  • Communication and Correspondence
    • Type and compose general correspondence, memos, legal documents, faxes, reports, etc.
    • Prepare communications outlined by a lawyer in oral or written directions
    • Responsible for the accuracy and clarity of the final copy
    • Correlate and edit materials submitted by others
  • Record Keeping and Filing
    • Establish and maintain filing and records in both hard copy and electronic formats
    • File information in a timely manner
    • Retrieve information from files as requested
    • Send files to storage on a periodic basis
  • Financial Management
    • Enter lawyers' time on a daily basis and send to accounting by month-end deadlines
    • Prepare client billing as required
  • Research and Support
    • Research and abstract information and support data in preparation for meetings, work projects, and reports
  • Desk Manual and Procedures
    • Create and maintain up-to-date desk manual on specific instructions and responsibilities for the secretarial share
  • Initiative and Judgment
    • Take action authorized by Attorneys or Director of Administration using initiative and good judgment in handling matters
Requirements
  • A High School diploma or equivalent is required; a College degree is preferred
  • Excellent written and verbal communication skills
  • Excellent attention to detail and ability to multi-task in a high-paced environment
  • Ability to prioritize, coordinate work, juggle multiple priorities, and manage deadlines
  • Ability to maintain confidential information
  • Ability to manage workflow and delegate projects as necessary
  • Ability to think critically and analytically in a pressured environment
  • Ability to clearly and effectively communicate with various levels of staff within the organization
  • Ability to constantly learn new skills as they become necessary
Salary and Benefits

The salary for this position is $73,000.00 – $102,000.00, plus overtime and bonus (Dependent on experience)