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Event Operations Specialist

2 months ago

Washington, Washington, D.C., United States National Cherry Blossom Festival, Inc. Full time
Job Overview

National Cherry Blossom Festival, Inc. is in search of an Operations Coordinator (part-time & full-time, seasonal contract position) to assist in the planning and execution of various events for the National Cherry Blossom Festival. This role will involve collaboration with the Director of Programming in organizing events, including but not limited to, cultural festivals and community gatherings. The Operations Coordinator will also provide administrative support and assist in logistical planning for key festival events.

Company Overview

The National Cherry Blossom Festival, Inc., a 501(c)(3) not-for-profit organization based in Washington, DC, is committed to celebrating the beauty of nature and fostering international friendship through year-round programs, events, and educational initiatives that enhance our environment, showcase arts and culture, and build community spirit.

Key Responsibilities

The Operations Coordinator will play a vital role in supporting the Programming Team with administrative tasks and securing necessary permits for events. Responsibilities include:

  • Facilitating and obtaining all required licenses and permits in accordance with local regulations.
  • Preparing and submitting applications and requests for services.
  • Collaborating with various agencies to ensure timely updates and troubleshooting as needed.
  • Managing event production logistics, including vendor coordination and supply management.
  • Assisting in the development and execution of production plans for events.
  • Providing on-site support during events, ensuring smooth operations and addressing any issues that arise.
Administrative Support

The Operations Coordinator will act as a liaison between the Programming Team and Business Operations Team, handling necessary paperwork, including agreements and contracts. This role will also involve scheduling and managing correspondence for the Director of Programming and Operations Manager.

Qualifications

The ideal candidate will possess:

  • A minimum of two years of experience in an administrative capacity and event production for large public events.
  • Strong organizational skills and the ability to manage multiple tasks effectively.
  • Proficiency in business productivity software and a willingness to learn new applications.
  • Excellent communication skills and the ability to work collaboratively with diverse teams.
  • A proactive approach to problem-solving and the ability to remain calm under pressure.

Compensation

This position offers a competitive hourly wage. Benefits are not included.