Administrative Assistant

7 days ago


Oak Park, Illinois, United States Oak Ridge National Laboratory Full time
Job Summary

We are seeking a highly skilled Administrative Assistant to provide exceptional support to our National Security Sciences Directorate at Oak Ridge National Laboratory. As a key member of our team, you will be responsible for managing information flow, scheduling appointments, and coordinating visits and events. Your excellent communication skills and ability to work independently will be essential in this role.

Key Responsibilities
  • Manage complex calendars and schedules to ensure seamless coordination of appointments and meetings.
  • Plan and coordinate visits for sponsors, external collaborators, and interview candidates.
  • Provide administrative support to management and groups, including gathering and disseminating information.
  • Coordinate and organize activities, and assist in the facilitation of workload.
  • Establish and manage records systems to ensure compliance with office procedures and guidelines.
  • Handle sensitive and personally identifiable information with discretion and confidentiality.
  • Provide consistent phone coverage and support to the division office during absences.
  • Assist other administrative support staff as needed with support duties.
Requirements
  • A High School diploma and a minimum of two years of relevant experience.
  • Excellent interpersonal and communication skills, with the ability to interact diplomatically and tactfully with people at all levels.
  • Ability to work flexible schedules to maintain consistent support during core hours.
  • Initiative and willingness to learn and perform various tasks as new assignments are delegated.
  • Ability to work on multiple tasks in a fast-paced and dynamic environment.
Preferred Qualifications
  • Excellent written and oral communication skills.
  • Motivated self-starter with the ability to work independently and participate creatively in collaborative teams.
  • Ability to function well in a fast-paced research environment, set priorities, and adapt to changing needs.
Special Requirements
  • Q clearance: This position requires the ability to obtain and maintain a clearance from the Department of Energy.
  • Visa sponsorship is not available for this position.
About Oak Ridge National Laboratory

Oak Ridge National Laboratory is a U.S. Department of Energy (DOE) Office of Science national laboratory, with a rich 80-year history of solving the nation's biggest problems. We have a dedicated and creative staff of over 6,000 people, and our vision for diversity, equity, inclusion, and accessibility is to cultivate an environment and practices that foster diversity in ideas and in the people across the organization.



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