Fundraising Data Specialist

1 week ago

Minneapolis, Minnesota, United States Augsburg University Full time

The Advancement Systems Specialist role at Augsburg University is a vital position that supports the Institutional Advancement team in maintaining constituent relationships and driving fundraising goals. The ideal candidate will be responsible for accurately recording donations, updating donor records, and ensuring compliance with legal and organizational standards.



Key Responsibilities


  • Accurately enter all donations into the university's fundraising database, ensuring correct details such as donor information, gift amounts, and designations are captured efficiently.
  • Manage recurring gifts, pledge reminders, and tracking details about Augsburg-owned insurance policies.
  • Scan, file, and maintain files of gift documentation, signed agreements, and correspondence from constituents.
  • Maintain and update donor records, including changes in contact information, donor preferences, and other relevant data.
  • Support events that involve charitable giving or alumni participation by adding and maintaining registrants in events, sending simple RSVP reports, and working at IA events like homecoming.
  • Ensure data accuracy by using queries and exports to check work weekly.
  • Generate and send tax receipts to donors for their contributions, complying with legal and organizational requirements.
  • Prepare and send acknowledgment letters or emails to donors, ensuring timely and accurate communication.
  • Generate reports on donations and donor activities for use by administrative accounting, the advancement team, senior management, and other stakeholders.
  • Ensure all gift entry processes comply with legal requirements, including those related to charitable giving, data privacy, and financial regulations.
  • Maintain thorough documentation of all transactions and communications related to donations, including recording interactions on the constituent's record in the database and other donor correspondence.
  • Work closely with other departments within Institutional Advancement, such as Major Gifts, Annual Giving, and Alumni Relations, to support coordinated fundraising efforts.
  • Occasionally interact with donors or external vendors, providing support and information as needed.
  • Identify and implement improvements in gift processing procedures to enhance efficiency and accuracy.


Work Environment and Physical Demands

The typical work environment is an office setting, requiring sedentary work for long periods of time, regular computer and phone use, and occasional work on evenings or weekends for events. An optional hybrid work schedule is available, with in-office work four days per week and remote work one day per week.



Qualifications


  • Bachelor's degree required.
  • Two years of relevant professional experience, preferably in fundraising, data entry, sales support, customer service, or similar work.
  • Experience working with databases and performing data entry.
  • Knowledge of Raiser's Edge software.
  • Highly proficient with Microsoft Office Suite (Word, Excel, and PowerPoint) and proficient in Google Suite (Mail, Calendar, Drive, and Docs).


Preferred Qualifications


  • Administrative experience in fundraising, data entry, sales support, customer service, or similar work.
  • Professional experience in a higher education setting.


Ability to Work Effectively in a Diverse Work Environment

Augsburg University is an equal opportunity employer and does not discriminate on the basis of gender, sexual orientation, marital status, gender identity, race, age, disability, religion, national origin, color, or any other protected class.

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