Grant Finance Coordinator

4 weeks ago


Paterson, New Jersey, United States Passaic County Community College Full time
Job Opportunity

We are seeking a highly skilled Grant Finance and Administration Coordinator to support the Northern New Jersey Post Pandemic Workforce Training Initiative (NNJPPWTI).

This is a full-time, grant-funded administrative position that requires a strong background in finance and administration.

Key Responsibilities:

  • Perform administrative functions to support program operations, maintain office workflow, and ensure quality standards.
  • Respond to inquiries about the program and provide accurate information.
  • Enter student information into the registered system.
  • Serve as a project liaison to the various departments of the College's Office of Finance and Administration.
  • Manage the preparation and processing of part-time hiring paperwork; maintain records.
  • Organize, maintain, and process financial information and records.
  • Prepare purchase requisitions, process orders and invoices; follow-up with vendors.
  • Develop and maintain a system of documentation for expenditures; maintain inventory records.
  • Monitor program expenditures to ensure that they are allowable and reasonable and correspond with project schedules; review expenditure reports for inconsistencies.
  • Assist with managing and monitoring vendor and subcontractor agreements.
  • Monitor budgets and develop budget projections; prepare budget reports and revisions.
  • Prepare timely and accurate financial reports while ensuring fiscal compliance.
  • Maintain file systems, log, and records in electronic and hard copy formats, including confidential files.
  • Enter and compile data information for reports and analysis.

Requirements:

  • Bachelor's degree in a related field required.
  • Minimum of two years' related work experience.
  • Strong computer skills required; experience using colleague preferred.
  • Outstanding problem-solving, organizational, and analytical skills.
  • Proven ability to work both independently and in diverse teams.
  • Bilingual language skills preferred.
  • Experience working on grant-funded projects a plus.

The completion of a background check will be required for the selected candidate.



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