Administrative Assistant III

1 month ago

Fort Belvoir, United States JBW Federal Full time
Job Summary

Nalu Federal is a subsidiary company of the Kanaka Foundation, an organization dedicated to supporting Native Hawaiians. We are seeking an experienced Administrative Assistant III to join our team at the Walter Reed National Military Medical Center.


Key Responsibilities
  • Maintain accurate and up-to-date personnel records to ensure compliance with command annual training requirements.
  • Monitor the readiness status of assigned military personnel and prepare reports as needed.
  • Prepare various reports and documents, gathering necessary information in accordance with established Navy guidelines.
  • Receive and review incoming correspondence, screening materials prior to distribution, and establishing controls for obtaining necessary signatures.
  • Provide typing services, including letters to patients and related materials, labels for medical records, and meeting minutes.
  • Proofread and spell-check all documents prior to submission.
  • Maintain departmental files and records, including creating and maintaining correspondence action logs.
  • Schedule and confirm appointments based on availability, using CERNER Electronic Medical Record (MHS) Military Health System Genesis (SchApptBook) Scheduling Appointment Book.
  • Create, manipulate, and print a wide range of documents in final form, using advanced word processing features.
  • Obtain and distribute mail daily.
  • Use established suspense tracking systems to log in, issue, and track suspense's.
  • Coordinate plans for internal meetings, including creating schedules, preparing agendas, and recording and transcribing minutes.
  • Prepare contracts and purchase orders for submission to the accounting office.

Requirements
  • Progressive experience in healthcare administration with a concentration in administrative procedures.
  • Advanced proficiency in Microsoft Office applications.
  • Knowledge of medical field concepts, practices, procedures, interpersonal skills, phone skills, and typing.

Nalu Federal is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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