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Patent Legal Secretary

3 weeks ago

Washington, Washington, D.C., United States Palmer Legal Staffing Full time

Company Overview:

PALMER LEGAL STAFFING is a leading staffing agency in the D.C. area, representing over 500 of the finest law firms and legal departments. Our mission is to provide exceptional talent solutions for our clients.

About the Job:

We are seeking a highly skilled PATENT LEGAL SECRETARY to join our team As a Patent Legal Secretary, you will provide critical support to attorneys in our litigation and patent prosecution practices. This is a hybrid work position located in our Washington, DC office (3 days in-office; 2 day remote). Core hours are Monday through Friday, 8:30 a.m. to 5:00 p.m., including one hour for lunch.

Key Responsibilities:

  • Prepare drafts and file executed documents for new applications, including Provisional, National Phase, Continuation, Divisional, and Continuation-in-Part;
  • Review and process formalities, such as Filing Receipts, Notices of Missing Parts, and Notices of Publication;
  • Prepare drafts and file executed documents during patent prosecution stage, such as Responses/Amendments, IDS's, petitions, etc.;
  • Maintain up-to-date knowledge on USPTO rules;
  • Revise documents, including generating tables of content and authorities for briefs;
  • Make travel arrangements and process expense reports;
  • Manage electronic file maintenance and provide relief coverage at the reception desk;
  • Perform other related administrative duties as assigned.

Requirements and Qualifications:

  • 2-4 years of patent prosecution experience required (some litigation experience is a plus);
  • Accurate typing skills of 60+ wpm required;
  • Excellent verbal and written communication skills required;
  • Proficient in Microsoft Office Suite, document management systems, and Adobe PDF file format;
  • Proficient in USPTO PATENT CENTER platform;
  • Excellent organizational skills and strong attention to detail;
  • Able to effectively communicate and work with people at all levels;
  • Professional appearance and demeanor;
  • Bachelor's or Associate's degree preferred but not required.